VMS Coordinator
Location: Fort Lauderdale, FL
Job Type: Permanent
Company: Palm Careers
Job Description Apply Now
VMS Coordinator
Palm Health Resources, a nationally recognized healthcare staffing firm, is seeking a detail-oriented VMS Coordinator to join our dynamic team. In this full-time, on-site role, you will play an integral part in supporting our travel staffing and locum tenens operations. Based in Oakland Park, FL, you’ll ensure seamless coordination among recruiters, healthcare facilities, and Vendor Management System (VMS) platforms, helping to maintain accuracy across contracts, assignments, and provider documentation.
As a VMS Coordinator, you will manage high-volume VMS submissions, distribute inbound job orders, support contract processes, and keep provider assignments running smoothly. This role is essential in facilitating communication among various internal teams and external partners, requiring strong organizational abilities and exceptional communication skills. Your expertise will directly contribute to the success of our staffing operations and the quality of service we provide to healthcare professionals and partner facilities.
Palm Health Resources is dedicated to cultivating a supportive and collaborative work environment. We value individuals who thrive in fast-paced settings and are committed to accurate, timely results. This position offers a clear path for career growth within operations, VMS management, or assignment coordination, making it an excellent opportunity for those looking to advance in the healthcare staffing industry.
VMS Coordinator - Summary- Full-time, on-site position based in Oakland Park, FL.
- Key liaison between recruiters, credentialing teams, healthcare facilities, and VMS platforms.
- Supports daily recruiting and staffing operations for travel and locum tenens assignments.
- Ensures contract and assignment accuracy, documentation compliance, and workflow efficiency.
- Monitor and manage all VMS platforms, ensuring timely distribution of new job orders to the appropriate recruiting teams.
- Upload, submit, and update candidate profiles within various VMS portals to keep assignment progress on track.
- Track assignment statuses, credentialing progress, and compliance updates to ensure all requirements are met.
- Liaise between recruiters, credentialing teams, facility partners, and leadership to facilitate smooth assignment transitions.
- Communicate urgent updates, missing information, and job changes to relevant stakeholders.
- Assist with timecard reminders, credentialing follow-ups, assignment extensions, and provide general operational support.
- Support contract coordination by managing Provider Contract Letters (PCL) and Client Contract Letters (CCL), maintaining rate sheets, contract terms, and assignment details.
- Ensure all provider documentation is organized and stored according to company standards.
- Coordinate and prioritize job orders, redirecting VMS job requests as necessary to appropriate team members.
- Provide regular updates to leadership on VMS activity and help identify potential operational bottlenecks.
- Competitive compensation structure reflective of experience and industry standards.
- Comprehensive benefits package including 401(k) with matching, dental, health, vision, and life insurance.
- Paid time off and retirement plan options.
- Collaborative, supportive team environment within a rapidly growing healthcare staffing firm.
- Exceptional organizational skills with a keen attention to detail.
- Proven ability to manage multiple priorities in a high-volume, fast-paced environment.
- Prior experience in staffing, particularly within travel staffing, healthcare staffing, locum tenens, VMS, or operations, is strongly preferred.
- Excellent communication and interpersonal skills with the ability to collaborate across departments.
- Tech-savvy and comfortable working within multiple digital platforms, including VMS portals, Salesforce, and other internal tools.
- Thrives in environments requiring fast decision-making and adaptability.
- Enjoys working collaboratively with a diverse team.
- Demonstrates initiative in solving problems and streamlining processes.
- Has a strong desire to grow professionally within healthcare staffing operations.
- Values accuracy, efficiency, and excellent customer service.
- The VMS Coordinator position is a full-time, in-person role based in Oakland Park, FL.
- Palm Health Resources offers career advancement opportunities into operations, VMS management, and assignment coordination roles.
- Oakland Park, FL, is home to a vibrant community and offers a positive working environment.
- Applicants must be able to commute or relocate to Oakland Park, FL prior to starting employment.
If you are ready to take the next step in your career as a VMS Coordinator, we encourage you to apply by clicking the job application button today and join Palm Health Resources to make an impact in healthcare staffing!