Staffing Coordinator
Location: Oakland Park, FL
Job Type: Permanent
Company: Palm Careers
Job Description Apply Now
Staffing Coordinator
Palm Health Resources, a leader in healthcare staffing, is dedicated to connecting highly qualified healthcare professionals with a wide array of opportunities in healthcare facilities nationwide. Our commitment lies in ensuring both healthcare professionals and organizations find the best match to deliver exceptional care. As part of our mission to support efficient healthcare operations, we are searching for a dedicated Staffing Coordinator to join our dynamic team. This role is essential in supporting the daily operations of our staffing process, ensuring a seamless experience for both clients and healthcare professionals.
As a Staffing Coordinator, you will work closely with the executive leadership and recruiting teams. Your primary responsibility will be to coordinate healthcare assignments, manage scheduling logistics, and act as the liaison between clients, candidates, and recruiters. The Staffing Coordinator will also organize and administer sales-related documentation, monitor compliance, and support recruiters in maintaining a high standard of service and efficiency. Your organizational skills and attention to detail will be crucial in this fast-paced environment, ensuring that every assignment is handled accurately and efficiently.
The Staffing Coordinator position at Palm Health Resources offers a unique opportunity to play a key role in the healthcare staffing industry. You will have a direct impact on the quality of care provided in various healthcare settings by ensuring that each assignment is managed with precision and professionalism. Working in this role, you will foster strong relationships with both healthcare professionals and facility clients, ensuring clear communication and a positive experience throughout the assignment process.
This is a dynamic and rewarding position for individuals who are passionate about healthcare, have a proactive mindset, and thrive in collaborative environments. If you are detail-oriented, customer-focused, and looking to advance your career in healthcare staffing, we encourage you to apply for the Staffing Coordinator position at Palm Health Resources. Join us and contribute to a team that makes a meaningful difference in healthcare delivery across the nation.
Staffing Coordinator - Summary- Key liaison between clients, candidates, and recruiters to ensure smooth staffing operations.
- Responsible for assignment coordination, scheduling, compliance monitoring, and documentation.
- Supports recruiters by handling administrative tasks and sales-related documentation.
- Acts as a resource for both healthcare professionals and facility clients throughout the assignment lifecycle.
- Coordinate and manage healthcare professional assignments across various facilities nationwide.
- Serve as the primary contact for clients and assigned providers during active assignments.
- Monitor staffing needs and proactively match qualified professionals to open assignments.
- Maintain up-to-date records of candidate placements, compliance documentation, and assignment details in the applicant tracking system (Salesforce).
- Create and distribute candidate confirmation letters, ensuring timely receipt of signatures and managing candidate questions.
- Review and process placement orders, extension requests, and team documentation in the database.
- Collaborate with recruiters and credentialing teams to ensure providers meet all requirements and deadlines.
- Communicate assignment details, including schedules, responsibilities, travel logistics, and facility expectations, to providers.
- Track contract start/end dates and manage renewals, extensions, or replacements as needed.
- Troubleshoot assignment-related issues and resolve conflicts quickly and professionally.
- Ensure client satisfaction through strong communication and timely updates.
- Assist with timesheet tracking, payroll coordination, and invoice follow-up as needed.
- Support additional administrative projects and tasks as required.
- Competitive compensation package with opportunities for bonuses based on performance.
- Comprehensive benefits package, including health, dental, and vision insurance.
- Opportunities for professional development and career advancement within a growing healthcare staffing firm.
- 1–2 years of experience in healthcare staffing, scheduling, or a related administrative/coordination role (preferred).
- Strong organizational and multitasking skills, with the ability to prioritize in a fast-paced environment.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and experience with applicant tracking systems (Salesforce preferred).
- Exceptional calendar and time management abilities.
- High attention to detail and commitment to maintaining accurate records.
- Ability to build collaborative relationships with healthcare professionals and facility clients.
- Proactive problem-solving approach and strong sense of urgency.
- Customer-service oriented with a positive, can-do attitude.
- Self-motivated, dependable, people-centric, and team-oriented.
- Comfortable managing high-volume coordination and tight deadlines.
- Knowledge of healthcare credentialing or compliance is a plus.
- Palm Health Resources is an equal opportunity employer and welcomes candidates from all backgrounds to apply.
- Working at Palm Health Resources provides the opportunity to be part of a mission-driven team in a supportive environment.
- This role offers the chance to make a meaningful contribution to healthcare staffing and quality patient care nationwide.
If you are ready to advance your career and be a key player in healthcare staffing, apply now for the Staffing Coordinator position at Palm Health Resources by clicking the job application button. Join us in making a positive impact in the healthcare industry!