Recruiting Coordinator
Location: Brentwood, TN
Job Type: Contract To Hire
Company: IDR
Category: Human Resources
Job Description Apply Now
The Recruiting Coordinator plays a vital role in supporting the recruitment process and ensuring a seamless, positive experience for candidates and the recruiting team. As a key partner in the human resources function, the Recruiting Coordinator is responsible for managing logistics, communications, and administrative tasks that are essential for successful talent acquisition. This position requires a high level of attention to detail, excellent organizational abilities, and strong interpersonal skills. The Recruiting Coordinator serves as a central point of contact for candidates and internal stakeholders, helping to uphold the organization’s standards of professionalism and efficiency throughout the recruitment lifecycle. Working as a Recruiting Coordinator offers an excellent opportunity to gain valuable experience in human resources and talent acquisition, while contributing to the growth and success of a dynamic organization. Candidates who are passionate about creating a positive candidate experience, thrive in a collaborative team setting, and possess strong administrative capabilities are encouraged to apply for this full-time position.
Recruiting Coordinator - Summary- Acts as a central support for the recruiting team, ensuring all candidate and hiring processes run smoothly.
- Communicates company culture, values, and job requirements to prospective candidates, fostering a welcoming and informative candidate experience.
- Provides critical administrative assistance by managing schedules, maintaining records, and facilitating communication among stakeholders.
- Assists with sourcing, onboarding, and orientation activities as needed, contributing to the overall efficiency of the talent acquisition function.
- Coordinate and schedule interviews for candidates, working closely with recruiters and hiring managers to ensure timely and efficient processes.
- Serve as a primary point of contact for candidates during the interview process, providing updates, guidance, and information about the company and position.
- Create, post, and maintain job requisitions in the applicant tracking system (ATS), ensuring accurate and up-to-date job postings.
- Monitor and track new hires in the ATS, ensuring all required documentation and paperwork are completed prior to onboarding.
- Send weekly communications to new hires and managers, preparing both parties for the onboarding process and the upcoming start date.
- Assist in sourcing passive candidates as needed, supporting recruiting efforts during periods of high volume or special projects.
- Collaborate with HR Generalists to help facilitate new hire orientation sessions, monthly team meetings, and team events, promoting a cohesive team culture.
- Coordinate travel arrangements for out-of-town candidates, including payment and reimbursement for travel expenses.
- Competitive compensation package tailored to experience and qualifications.
- Comprehensive benefits including medical, dental, vision, and life insurance options.
- Opportunity to participate in an Employee Stock Ownership Program.
- Access to a supportive, team-oriented work environment with opportunities for professional growth.
- Recognition by ClearlyRated’s Best of Staffing® Client and Talent Award for outstanding industry performance.
- One year of general office or business experience required, ideally in a human resources or recruiting support role.
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook, to manage schedules, documents, and communications.
- Bachelor’s degree in human resources, business, or a related field preferred; equivalent combination of education and experience considered.
- Experience with applicant tracking systems, such as iCIMS, is a plus.
- Strong written and verbal communication skills, with the ability to interact professionally with candidates and team members.
- Exceptional organizational skills and attention to detail to handle multiple tasks and deadlines efficiently.
- Detail-oriented individual with a passion for supporting recruitment processes and delivering excellent candidate experiences.
- Proactive team player who thrives in a fast-paced environment and adapts quickly to shifting priorities.
- Strong interpersonal skills, able to communicate company values and culture to diverse candidates.
- Willingness to assist with a variety of administrative and operational tasks supporting the broader HR and recruiting team.
- Interest in developing a career in human resources or talent acquisition.
- The Recruiting Coordinator position offers the chance to work in a large and growing organization recognized for its industry leadership and team-oriented culture.
- Employees benefit from being part of a company with over 25 years of proven industry experience and a strong reputation for excellence.
- The company is committed to diversity, equity, and inclusion, ensuring an open and welcoming environment for all team members.
- Applicants are encouraged to apply by clicking the job application button to take the next step in their HR career.
EEO Statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.