Real Estate Transaction Coordinator
Location:
Job Type: Full-Time
Company: HireAligned
Category: General
Job Description Apply Now
The Real Estate Transaction Coordinator (TC) is a vital operational role within a high-performing real estate team. As a Real Estate Transaction Coordinator, you will be responsible for managing the contract-to-close process for property transactions, ensuring that all aspects run efficiently, accurately, and in compliance with brokerage and state requirements. This role is best suited for individuals who excel in organization, attention to detail, and proactive communication. Real estate teams rely on the expertise of a Transaction Coordinator to maintain clear timelines, facilitate communication between parties, and ensure that every transaction moves smoothly from initial agreement to successful closing. If you are passionate about maintaining high standards of accuracy and thrive in dynamic, fast-paced environments, this opportunity offers a rewarding career path within the real estate industry.
As a Real Estate Transaction Coordinator, you will work closely with agents, clients, lenders, title and escrow officers, inspectors, and other stakeholders to oversee each transaction file from contract acceptance all the way to closing. Your responsibilities will include opening escrow, tracking key deadlines, managing contingencies, verifying documentation, and ensuring compliance at every stage. You will serve as the primary communication hub for all parties involved, providing timely updates, clarifying expectations, and resolving potential issues before they escalate. This role is central to delivering a seamless client experience and ensuring that all contractual obligations are met on time.
In this role, you will also be expected to utilize a variety of industry tools and platforms, such as MLS systems, e-signature platforms like DocuSign or Dotloop, CRM solutions, and task boards. Proficiency in technology is essential for keeping transaction files, communications, and timelines organized. The Real Estate Transaction Coordinator is often the first point of contact for urgent questions or documentation needs, so the ability to respond quickly and clearly is a must. You will also be responsible for maintaining accurate records, reconciling financial checkpoints, and conducting post-close audits to ensure file completion and compliance.
This position requires a strong understanding of real estate transactions, including purchase agreements, disclosures, lending milestones, and compliance requirements. You should have proven experience managing multiple files simultaneously while maintaining a high degree of accuracy and meeting strict deadlines. Exceptional organizational skills, professional communication, and a solutions-oriented approach are key traits for success in this role. Previous experience in a real estate transaction coordination or brokerage operations setting is highly valued and will help you excel in this position.
Working as a Real Estate Transaction Coordinator offers the opportunity to contribute directly to the success of a real estate team and deliver outstanding service to clients. You will play a critical role in upholding the company’s reputation for reliability, professionalism, and client satisfaction. If you are looking for a role where your attention to detail and organizational skills can make a significant impact, apply now by clicking the job application button. Take the next step in your real estate career as a Real Estate Transaction Coordinator and help shape seamless experiences for buyers, sellers, and agents alike.
Real Estate Transaction Coordinator - Summary- Central operations role managing contract-to-close for real estate transactions
- Facilitates communication and compliance with all parties throughout the process
- Ensures accuracy, timeliness, and client satisfaction
- Utilizes industry-leading tools and platforms for documentation and workflow management
- Open escrow and initiate contract-to-close files for each real estate transaction
- Track and manage all transaction milestones, deadlines, and contingencies
- Verify all documentation for completeness and accuracy, including legal names, dates, signatures, and brokerage compliance requirements
- Serve as the primary point of contact for clients, agents, lenders, title/escrow, and vendors
- Respond to messages within 1 business hour during standard business hours, and resolve or escalate issues promptly
- Maintain and update CRM and transaction management dashboards
- Prepare, obtain signatures, and securely store all required paperwork in compliance with brokerage, MLS, and state regulations
- Proactively identify potential issues, communicate risks, and offer clear action steps to prevent delays
- Monitor and reconcile earnest money deposits, commission agreements, concessions, and closing statements
- Deliver consistent, high-quality client experiences from contract acceptance through closing
- Competitive compensation structure based on experience and qualifications
- Opportunities for professional growth within the real estate team
- Potential for hybrid or remote work arrangements depending on team requirements
- Supportive and collaborative team environment
- Proven experience (1-3+ years) in real estate transaction coordination or brokerage operations preferred
- Strong organizational skills with a focus on accuracy and attention to detail
- Excellent written and verbal communication abilities
- Fluency in real estate contracts, disclosures, contingencies, title/escrow, and lending processes
- Comfortable with technology platforms such as DocuSign, Dotloop, MLS, CRM systems, Google Workspace, and task boards
- Ability to manage multiple files and deadlines simultaneously
- Professional demeanor, proactive problem-solving skills, and ability to remain calm under pressure
- Highly organized and detail-oriented professional
- Strong time management and task prioritization skills
- Able to work efficiently in a fast-paced, deadline-driven environment
- Demonstrated ability to communicate with clarity and professionalism
- Thrives on providing exceptional client service and supporting team success
- Willingness to adapt to changing priorities and new technology tools
- Role may involve occasional after-hours attention to critical transaction milestones
- Success is measured by response times, file accuracy, on-time closings, and stakeholder satisfaction
- Team-oriented workplace with a focus on continuous improvement and process optimization
- Apply now to join a dynamic real estate team as a Real Estate Transaction Coordinator and help drive operational excellence!