Project Coordinator
Location: Rochester, NY
Job Type: Full Time Regular
Company: Stark Tech Group
Category: Administration & Support
Job Description Apply Now
The Project Coordinator plays a vital role in supporting the administration and execution of projects by managing a variety of key tasks throughout the project lifecycle. This position is responsible for precise project data entry, accurate billing, comprehensive tracking, and collaboration on documentation for project closeout procedures. The Project Coordinator works closely with sales and service teams, as well as the corporate shared services department, to help ensure projects are processed, reconciled, and closed out efficiently and effectively. Maintaining accurate records and meticulously organized files within platforms such as Salesforce, Intacct, and Smax is essential to this position’s success.
In this full-time Project Coordinator position, you will be expected to analyze, coordinate, and process project-related items from inception through completion. This role requires a high level of attention to detail for reviewing project documents, as well as the ability to adapt quickly in a dynamic and fast-paced environment. The Project Coordinator will engage in multi-tasking, prioritize competing demands, and consistently meet deadlines while maintaining a customer-focused approach. Strong communication skills and the ability to collaborate with different departments are crucial, as this role acts as a liaison throughout the project’s various stages.
Stark Tech is a recognized leader in facilities and energy solutions, integrating advanced systems and providing sustainable, energy-efficient technologies. Employees benefit from a supportive culture that emphasizes employee well-being, career development, and a positive work environment. Our team values innovation and is committed to delivering high-quality results for our clients. As a Project Coordinator, you will have the opportunity to grow your career while making meaningful contributions to the company’s continued success. If you are detail-oriented, thrive in a fast-paced setting, and are passionate about customer service, this is an excellent opportunity to join a company dedicated to both professional and personal growth.
Apply today by clicking the application button to become a Project Coordinator and advance your career in a company that values your skills and dedication.
Project Coordinator - Summary- Key administrative support for project management functions
- Responsible for billing, project data entry, tracking, and documentation closeout
- Collaborates with sales, service teams, and shared services departments
- Ensures accurate and organized project records in systems such as Salesforce, Intacct, and Smax
- Opportunity to work in a fast-paced, innovative environment focused on sustainability and energy solutions
- Prepare, review, and enter project data accurately in designated company systems
- Track billing and assist with reconciliation of project accounts
- Collaborate with internal teams to coordinate and document project closeout processes
- Maintain detailed and organized files to ensure all project records are current and precise
- Analyze project lifecycle items to ensure projects are processed and closed out efficiently
- Communicate effectively with team members and other departments to support project goals
- Multi-task and prioritize workload in a high-volume, time-sensitive setting
- Spot inconsistencies within project documentation and take initiative to resolve them
- Competitive compensation package
- PTO (paid time off) for work-life balance
- 401(k) retirement plan with employer match
- Comprehensive medical coverage
- Access to wellness programs that support overall well-being
- Opportunities for career development and advancement
- Inclusive, positive work culture
- High school diploma or equivalent required
- Minimum of 2 years of related billing or administrative experience
- Superior attention to detail to identify inconsistencies in documentation
- Strong communication and customer service skills
- Ability to adapt and remain flexible in a changing work environment
- Proven ability to multi-task, work under pressure, and meet deadlines
- Comfortable handling a large volume of work in a fast-paced, time-sensitive environment
- Proficiency in using project management and record-keeping systems, including Salesforce, Intacct, and Smax
- Detail-oriented and highly organized professional
- Effective communicator and team collaborator
- Thrives when working under pressure and managing multiple priorities
- Flexible and adaptable to evolving project requirements
- Strong commitment to delivering outstanding customer service
- Interested in long-term career growth within a leader in energy and facility solutions
- Stark Tech fosters an environment of innovation, sustainability, and inclusion
- Employees are encouraged to pursue ongoing learning and career advancement
- Team-oriented culture with a commitment to supporting both clients and staff
- Applicants are encouraged to apply by clicking the job application button to join a growing organization where their contributions are valued