Project Coordinator
Location: Germantown, TN
Job Type: Contract
Company: Nextech
Category: Warranty Operations Specialist
Job Description Apply Now
Project Coordinator
We are seeking a motivated Project Coordinator to join our team and play a crucial role in supporting order management and project coordination for technical, made-to-order equipment projects. As a Project Coordinator, you will be responsible for ensuring the successful flow of projects from order intake through release and fulfillment, working directly with cross-functional teams and maintaining high standards of organization and communication throughout the process.
This Project Coordinator position offers the opportunity to work onsite in Germantown, TN, where you will collaborate with professionals in a thriving business community. If you are detail-oriented, possess strong organizational abilities, and are comfortable working with technical documentation, schedules, and a wide variety of stakeholders, this could be the ideal role for you.
Project Coordinator - Summary- Supports the end-to-end project lifecycle for technical, made-to-order equipment orders.
- Acts as a liaison between internal departments and external customers to ensure projects remain on track and within established timelines.
- Maintains accurate project records and manages documentation from intake through delivery.
- Contributes to a collaborative work environment focused on operational excellence and customer satisfaction.
- Review incoming orders, order forms, and related documentation for completeness and accuracy.
- Coordinate project workflow from order intake through release, proactively addressing potential roadblocks that may impact schedules.
- Create, maintain, and communicate production or project schedules aligned with both customer and operational requirements.
- Prepare and manage submittal documentation, utilizing technical inputs such as drawings, surveys, and specifications to ensure all requirements are met.
- Collaborate with project managers, sales, operations, and manufacturing teams to ensure established procedures are followed and deadlines are achieved.
- Support change management processes by identifying issues, initiating resolutions, and tracking updates through to completion.
- Maintain organized project records, forms, and files, ensuring timely distribution of documentation to appropriate teams.
- Enter and update accurate job or project information within company internal systems, supporting operational transparency and efficiency.
- Respond promptly and professionally to internal and external customer requests, ensuring service expectations are consistently met.
- Monitor and ensure projects are processed in alignment with established service levels, supporting on-time product delivery and high customer satisfaction.
- Competitive compensation package reflective of experience and qualifications.
- Opportunities for professional growth and skill development within the company.
- Comprehensive benefits package provided to full-time employees.
- Collaborative work environment in Germantown, TN, supporting career advancement and work-life balance.
- Strong customer service skills, with the ability to address questions and concerns professionally and effectively.
- Excellent verbal and written communication skills, particularly when discussing technical details with various stakeholders.
- Demonstrated critical thinking and problem-solving capabilities, with the ability to connect processes and documentation.
- High attention to detail and consistent adherence to established processes and procedures.
- Ability to manage multiple priorities and stay organized in a fast-paced, deadline-driven environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with Microsoft Access is beneficial.
- Comfortable working with basic math concepts, including fractions, percentages, and decimals.
- Experience in project coordination within construction, architectural, manufacturing, or other technical industries.
- Ability to read and interpret technical documentation such as architectural drawings, layout drawings, or equipment submittals.
- Familiarity with order management, production scheduling, or supplier release processes.
- Experience supporting warranty-related coordination or handling escalations involving technical products is a plus but not required.
- Self-motivated, adaptable, and eager to contribute to a collaborative team environment.
- This Project Coordinator role is a full-time position based onsite in Germantown, TN.
- Applicants with experience in technical, construction, or manufacturing environments are strongly encouraged to apply.
- Qualified candidates will be contacted to discuss the role, expectations, and next steps in the hiring process.
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
If you are ready to make a significant impact as a Project Coordinator, click the job application button to submit your resume and take the next step in your career journey.