Project Administrator
Location: Jacksonville, FL
Job Type: Direct Placement
Company: ARC Group
Category: Administration
Job Description Apply Now
Project Administrator positions are essential for organizations seeking to ensure the smooth execution of projects, particularly in fields involving construction and maritime operations. As a Project Administrator, you will play a key role in supporting project management teams by overseeing project documentation, invoicing, and compliance reporting, all while upholding the highest standards of accuracy and efficiency. This position is offered as a contract opportunity with potential for long-term extension, and it is fully remote, providing flexibility and the ability to work from anywhere while aligning with eastern time zone business hours.
ARC Group, a nationally recognized recruiting and executive search firm, is committed to fostering diversity and inclusion within its workforce. We encourage candidates from all backgrounds to apply for this Project Administrator opportunity. Our organization values diverse perspectives and is dedicated to providing equal employment opportunities to all qualified individuals.
As a Project Administrator, you will be responsible for ensuring that all aspects of project administration are executed with precision. This includes managing invoicing processes, maintaining accurate and organized documentation, and delivering timely reports that meet both contractual and regulatory requirements. You will work closely with project managers, accounting teams, and subcontractors to ensure compliance and successful project delivery. This role is ideal for experienced professionals looking to advance their careers in project administration within a collaborative and supportive environment.
Project Administrator - Summary- Support the project management team with administrative functions related to ongoing projects.
- Oversee invoicing, documentation, and reporting to ensure all contractual obligations are met.
- Work remotely, coordinating tasks with both internal and external stakeholders.
- Contribute to projects in the construction and maritime operations sectors.
- Participate in a culture of diversity, inclusion, and professional integrity.
- Compile, review, and organize cost data from internal accounts and third-party subcontractors to ensure effective cost tracking and management.
- Collaborate with the accounting team to ensure clients are billed accurately and payments are received according to contract terms.
- Assist with project documentation controls, ensuring all documents are properly managed and stored in accordance with client expectations and regulatory standards.
- Prepare and manage reports to fulfill customer-required reporting needs, such as tracking local content expenditures and maintaining compliance with various requirements.
- Support project managers in processing change orders and ensure clients are billed accordingly for modifications to project scope or deliverables.
- Monitor contractor and subrecipient compliance, providing oversight to ensure all parties adhere to their contractual agreements.
- Apply process improvement skills to streamline administrative workflows and support the achievement of project objectives.
- Effectively manage projects of varying nature and scope, adapting to different operational requirements as needed.
- Competitive contract compensation, with the potential for contract extension based on performance and project needs.
- Opportunity to work 100% remotely, promoting a healthy work-life balance.
- Engagement with a well-respected organization that supports career growth and professional development.
- No fees to candidates; all opportunities are provided on a direct application basis.
- Inclusive and supportive work environment, embracing diversity and equal opportunity for advancement.
- Bachelor's degree in business, operations, engineering, or a related field; equivalent experience may be considered in lieu of formal education.
- Advanced degree and/or certification in contract management is preferred.
- 5-7 years of relevant experience in interpreting and administering contracts, with an emphasis on operations, finance, document control, or legal-related work.
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word) is required.
- Experience with project management software such as Microsoft Project, Oracle Primavera, or Smartsheet is highly advantageous.
- Permanent US work authorization is required; third-party or agency submissions are not accepted.
- Demonstrates strong organizational and communication skills, with a proven ability to manage complex administrative tasks.
- Possesses experience working within cross-functional project teams, ensuring effective collaboration between departments.
- Exhibits attention to detail and accuracy in managing financial data, contracts, and project documentation.
- Shows initiative in developing, improving, and streamlining processes to achieve project milestones and deliverables efficiently.
- Able to work independently in a remote environment while maintaining accountability and meeting deadlines.
- Values diversity and contributes positively to an inclusive workplace culture.
- The position is fully remote, allowing for flexibility in work location while maintaining alignment with eastern time zone business hours.
- ARC Group is recognized as a top recruiting and executive search firm, providing candidates with access to high-quality technical resources and opportunities for advancement.
- All qualified individuals are encouraged to apply, and accommodations are available for candidates requiring assistance during the recruitment process.
- ARC Group is an Equal Opportunity Employer, committed to maintaining an inclusive and respectful work environment.
If you are an experienced Project Administrator seeking a new opportunity to grow your career within a dynamic and supportive organization, we invite you to apply by clicking the job application button. Join ARC Group and contribute to a culture of excellence, innovation, and inclusion, while advancing your professional journey in project administration.