Office Manager
Location:
Job Type: Full-Time
Company: HireAligned
Category: General
Job Description Apply Now
Jordan Spicer & Associates is a well-established insurance agency recognized for its commitment to outstanding client service and a high standard of professionalism. We are currently seeking an experienced Office Manager to join our team. This full-time opportunity offers the chance to work in a dynamic, supportive, and collaborative environment, where your leadership, organizational skills, and expertise in office administration will be highly valued and rewarded. As an Office Manager, you will play a critical role in ensuring the smooth functioning of daily operations by providing essential administrative support, fostering a positive workplace culture, and supporting both clients and staff members.
The Office Manager position is ideal for a reliable professional who is detail-oriented, accountable, and passionate about helping others succeed. You will be responsible for managing a variety of administrative tasks, promoting efficient office operations, and contributing to the overall success and reputation of our agency. If you are a proactive individual who thrives in a fast-paced environment and has a proven background in office administration, we encourage you to apply and become a valued member of our team. Click the application button to get started on your journey with us!
Office Manager - Summary- Serve as the administrative backbone of the office, ensuring seamless daily operations and effective coordination of tasks.
- Deliver high-quality customer service and uphold the agency’s values of integrity, responsibility, and teamwork.
- Support both management and staff with onboarding, training, and ongoing administrative needs.
- Promptly and courteously respond to client inquiries and provide reliable customer assistance, maintaining a professional image at all times.
- Coordinate onboarding and training activities for new hires, ensuring a smooth integration into the team.
- Monitor and maintain office supplies inventory, placing orders as necessary to ensure operational continuity.
- Schedule and coordinate meetings and appointments for staff, managing calendars and logistics to maximize efficiency.
- Assist with the preparation and organization of business reports, presentations, and important documentation.
- Handle all incoming and outgoing mail and deliveries, ensuring timely distribution and accurate record-keeping.
- Support marketing efforts, including managing social media accounts and coordinating event logistics to promote agency initiatives.
- Ensure full compliance with company policies, procedures, and industry regulations.
- Competitive compensation package commensurate with experience and qualifications.
- Opportunities for professional growth and advancement within a respected insurance agency.
- Comprehensive benefits package, including health, dental, and vision coverage.
- Supportive team environment with access to ongoing training and development resources.
- Demonstrated experience in office management or administrative support roles, preferably within the insurance or financial services industry.
- Active Property & Casualty insurance license preferred but not required for consideration.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills, with the ability to interact effectively with clients, colleagues, and management.
- Ability to work independently with minimal supervision as well as collaboratively within a team setting.
- Attention to detail and a commitment to maintaining accuracy and high standards of quality in all tasks.
- Problem-solving skills and a proactive, solution-oriented approach to challenges.
- Dependable and trustworthy, taking responsibility and following through on commitments.
- Genuine desire to support others and contribute positively to the workplace culture.
- Demonstrates leadership qualities and a willingness to engage in personal and professional growth.
- Adaptable and resilient when faced with changing priorities or fast-paced office demands.
- Values integrity, accountability, and excellence in both individual and team contributions.
- Enjoy the benefits of working in a location that supports professional development and community engagement.
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
- If you are looking for a rewarding opportunity as an Office Manager in a reputable insurance agency, we invite you to apply today by clicking the application button and taking the next step in your career journey!