Office Manager
Location: Santa Teresa, NM
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The Office Manager plays a central role in ensuring the smooth and efficient operation of a busy industrial or construction office environment. As an Office Manager, you will be responsible for overseeing daily office functions, supporting a large-scale industrial site, and coordinating a wide array of administrative and operational activities. This position is critical to maintaining a productive, organized, and professional atmosphere for all onsite personnel, visitors, and stakeholders.
As an Office Manager, you will manage office supplies, inventory, and ensure all administrative support functions are carried out seamlessly across multiple office trailers and workspaces. You will handle coordination for visitors and travelers, manage sensitive project documentation, and facilitate communication among various teams, including general contractors, subcontractors, client representatives, and corporate departments. Your ability to anticipate operational needs and proactively address challenges is essential to success in this role.
This Office Manager opportunity is ideal for individuals with a proven track record in office management or senior administrative roles within construction projects, industrial environments, or large, multi-stakeholder settings. If you thrive in dynamic, fast-paced environments and enjoy creating structure and process from the ground up, this role offers a rewarding and impactful career path.
Office Manager - Summary- Serves as the primary point of contact for all office operations within an industrial or construction site setting.
- Ensures that administrative procedures and daily functions are executed efficiently and professionally.
- Supports a wide range of stakeholders, facilitating seamless project execution and effective communication onsite.
- Oversee day-to-day office operations to maintain a productive and organized work environment.
- Manage supplies, inventory, and resource allocation across multiple office trailers and workspaces.
- Coordinate the arrival, accommodation, and support of visitors, travelers, and onsite personnel, ensuring a professional and welcoming environment.
- Support project documentation and communication processes, utilizing business tools such as Microsoft Office, Outlook, Teams, and project management platforms like Procore or SharePoint.
- Liaise with general contractors, subcontractors, client representatives, and corporate teams to facilitate smooth project progression.
- Implement structure, processes, and tracking systems to support operational efficiency in a fast-paced, early project build setting.
- Manage sensitive information with discretion and uphold the highest standards of confidentiality.
- Handle physical tasks related to the office environment, including lifting and moving supplies as needed.
- Competitive compensation package designed to recognize your expertise and contributions.
- Comprehensive benefits including Medical, Vision, Dental, and more to support your well-being.
- Access to an Employee Stock Ownership Program.
- Opportunity to work with an industry-leading organization with over 25 years of proven experience.
- Dedicated Engagement Manager invested in your success and career development.
- Recognition as a ClearlyRated Best of Staffing® Client and Talent Award winner for 12 consecutive years.
- Minimum of 3 years' experience in office management or a senior administrative role, preferably in construction, industrial, or complex multi-stakeholder environments.
- Demonstrated ability to operate effectively in fast-changing, start-up or early build environments, with a talent for establishing structure and new processes.
- Strong coordination and communication skills, with the ability to work with diverse groups including general contractors, subcontractors, client representatives, and corporate teams.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and comfort with learning new project management and documentation platforms such as Procore or SharePoint.
- Ability to work on-site full-time, manage sensitive information with discretion, and handle site-related logistical or physical tasks as required.
- Resourceful and proactive, with a start-up mindset and a strong sense of ownership over office operations.
- Excellent organizational skills, able to juggle multiple tasks and priorities in a fast-paced environment.
- Professional, customer-service oriented, and skilled at building positive relationships with a range of stakeholders.
- Confident communicator who can adapt to the needs of various teams and escalate issues appropriately.
- Comfortable with both independent work and collaborative engagement with cross-functional groups.
- This Office Manager role offers the chance to join a respected company with a long-standing reputation for excellence in the industry.
- Employees benefit from robust support programs and recognition of their contributions to the organization’s success.
- The position is located in Santa Teresa, New Mexico, offering a unique opportunity to contribute to projects in a dynamic industrial region.
- Apply now by clicking the job application button to take the next step in your Office Manager career and become part of a high-performing, supportive team.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.