Legal Operations Analyst
Location: Miramar, FL
Job Type: Direct Placement
Company: ARC Group
Category: Administration
Job Description Apply Now
Legal Operations Analyst
ARC Group is collaborating with a Fortune 500 leader in the hospitality sector to recruit a Legal Operations Analyst for a contract position, with the possibility of extension or conversion to a permanent role. This opportunity is designed for professionals who are passionate about enhancing legal department efficiency and vendor management, and who enjoy working in a dynamic corporate environment.
The Legal Operations Analyst will play a pivotal role in supporting the legal team by overseeing the life cycle of law firm invoicing and vendor onboarding processes. This position is essential in ensuring that all invoice processing is accurate, timely, and compliant with company policies. Maintaining vendor compliance, supporting financial documentation, and facilitating seamless communication between legal, finance, and external partners will be key aspects of the role.
Miramar, FL is known for its vibrant business community and offers a positive and collaborative environment for professionals seeking growth and development in the legal field. As a Legal Operations Analyst, you will have the opportunity to expand your expertise while contributing to the success of a prominent organization.
Legal Operations Analyst - Summary- Support the legal department by managing vendor operations and legal spend documentation.
- Ensure accuracy and compliance in the review and processing of law firm invoices.
- Facilitate onboarding and ongoing management of legal vendors to maintain high operational standards.
- Contribute to the overall efficiency and effectiveness of the legal operations function.
- Manage the complete life cycle of law firm invoicing, verifying accuracy and compliance with policy requirements.
- Efficiently set up and onboard legal vendors, ensuring all documentation and compliance standards are met.
- Conduct initial reviews of incoming legal invoices, evaluating them for accuracy, compliance, and adherence to company guidelines.
- Collaborate closely with internal legal and finance teams to address questions and resolve discrepancies in invoice and vendor management.
- Maintain precise and up-to-date records, reporting, and documentation related to legal spend and vendor relationships.
- Utilize legal billing platforms, such as CounselLink, and eBilling systems to streamline invoice workflows.
- Coordinate effectively with external law firms and internal stakeholders to ensure seamless operations.
- Contribute to process improvements within the legal operations department by identifying opportunities for efficiency and effectiveness.
- Competitive compensation package commensurate with experience and qualifications.
- Opportunities for contract extension or conversion to a permanent role based on performance and business needs.
- Access to a professional work environment with growth and development opportunities in a Fortune 500 company.
- Potential to work on-site and collaborate with a diverse, fast-paced legal team.
- Minimum of 2 years’ experience in legal operations, law firm billing, or related financial or administrative roles.
- High school diploma required; bachelor’s degree strongly preferred.
- Demonstrated experience with legal billing platforms, with CounselLink experience preferred.
- Proficiency with eBilling systems, invoice workflows, Excel, and document management tools.
- Solid understanding of legal operations or law firm billing practices and procedures.
- Highly detail-oriented with excellent organizational skills to manage high volumes of invoices and documentation.
- Strong communication and collaboration skills to work effectively with both internal teams and external vendors.
- Capable of working independently while balancing multiple priorities in a fast-paced setting.
- Professional, discreet, and reliable in handling confidential and sensitive legal information.
- Adaptable and proactive, with a solutions-oriented mindset for resolving challenges as they arise.
- Work environment is a fast-paced legal department with high invoice volume and extensive cross-functional coordination.
- Potential for on-site requirements to facilitate collaboration with both internal and external stakeholders.
- This Legal Operations Analyst opportunity is ideal for professionals seeking to build a rewarding career within a respected Fortune 500 organization.
- If you are ready to contribute to a leading legal team and advance your career, click the job application button to apply today!