Leave of Absence Coordinator (LOA Coordinator)
Location: Farmers Branch, TX
Job Type: Contract
Company: IDR
Category: Human Resources
Job Description Apply Now
The Leave of Absence Coordinator (LOA Coordinator) plays a vital role in supporting employees and ensuring comprehensive management of leave programs, disability salary continuation, accommodations, and time-off administration. As a key member of the HR services and employment benefits sector, the LOA Coordinator is responsible for maintaining organizational compliance, facilitating workforce wellbeing, and effectively navigating the complexities of leave management. This position offers a remote work opportunity and the chance to contribute to the smooth operation of employee support systems within a dynamic organization.
The LOA Coordinator is instrumental in managing the full lifecycle of employee leave cases, ensuring each step from intake to the return-to-work process is executed with accuracy and efficiency. This role necessitates a collaborative approach, working closely with employees, managers, Human Resources, payroll teams, and third-party vendors to uphold program integrity and compliance with all relevant policies and regulations. Additionally, this role involves reviewing medical documentation and coordinating accommodations under ADA and FMLA, as well as managing disability leave programs and complex leave cases, both internally and with external administrators.
Candidates for the Leave of Absence Coordinator role must possess a robust background in leave administration, including direct experience with federal and state leave regulations, disability programs, and the intricacies of time-off management. The position demands a proactive mindset, meticulous attention to detail, and the ability to handle a high volume of diverse caseloads while delivering responsive and supportive service to all stakeholders involved. Working in this capacity provides an opportunity to engage with an industry-leading organization known for its commitment to employee wellbeing, compliance, and excellence in HR service delivery.
By joining the team as a Leave of Absence Coordinator, you will have access to a supportive work environment and comprehensive benefits, including medical, dental, vision, and more. The organization values professional growth, offering resources such as a dedicated engagement manager, an employee stock ownership program, and recognition as a top employer in the staffing industry. Apply today to become an integral part of a company that is dedicated to fostering a positive, compliant, and inclusive workplace for all employees.
Leave of Absence Coordinator (LOA Coordinator) - Summary- Oversee and manage all aspects of employee leave programs, including intake, processing, and return-to-work procedures
- Ensure strict compliance with federal, state, and internal company leave policies and guidelines
- Collaborate with multiple stakeholders, including HR, managers, payroll teams, and third-party administrators
- Review and process medical documentation, ADA, FMLA, and disability accommodations
- Handle complex leave cases and provide expert guidance for both in-house and externally managed cases
- Administer and track the entire lifecycle of employee leaves of absence
- Interpret and apply federal and state regulations related to FMLA, ADA, STD, and other leave programs
- Maintain accurate records of medical certifications, accommodation requests, and return-to-work documentation
- Work collaboratively with employees and managers to ensure clear communication throughout the leave process
- Partner with HR, payroll, and external vendors to facilitate seamless program administration
- Resolve complex or escalated leave cases, providing guidance and support as needed
- Participate in ongoing process improvement initiatives within the leave administration system
- Competitive compensation package
- Comprehensive benefits including medical, dental, vision, and life insurance
- Employee Stock Ownership Program
- Dedicated engagement manager for career support and success
- Recognition as a top employer with industry awards
- Minimum 3 years of experience in leave administration, disability programs, or accommodation management
- Hands-on expertise with FMLA, ADA, medical/personal leaves, STD, and time-off administration
- Experience managing leave cases in both in-house and third-party administrator environments
- Strong background in reviewing and processing medical certifications and accommodation documentation
- Proven ability to effectively manage a high-volume caseload and multiple priorities
- Excellent communication, organizational, and problem-solving skills
- Detail-oriented and proactive professional with a solid understanding of leave laws and HR compliance
- Strong interpersonal skills for collaborating with diverse teams and external partners
- Ability to handle sensitive and confidential information with discretion
- Comfortable thriving in a fast-paced, dynamic work environment
- Committed to delivering exceptional employee service and maintaining regulatory compliance
- Opportunity to work remotely and be part of an organization with a 25+ year track record of industry leadership
- Access to ongoing training, development, and advancement opportunities
- Work in an inclusive, supportive, and award-winning workplace culture
- Engage in meaningful work that supports the wellbeing and compliance needs of employees
- Ready to take the next step in your HR career? Click the job application button to apply for the Leave of Absence Coordinator (LOA Coordinator) position today!
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.