HR Document Scanning Specialist
Location: El Segundo, CA
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The HR Document Scanning Specialist plays a crucial role in ensuring the successful digitization of sensitive personnel records within the Human Resources department. As organizations increasingly transition to electronic document management, the responsibilities of this position revolve around the secure conversion of paper-based employee files into digital formats while maintaining strict adherence to confidentiality and data protection standards. This role is particularly important for supporting ongoing digital transformation efforts in a dynamic and collaborative work environment.
Joining this team as a full-time HR Document Scanning Specialist offers the chance to contribute to a significant document digitization initiative, designed to enhance the accessibility, organization, and security of employee records. Based in El Segundo, CA, the position is well-suited for individuals who have a background in administrative, clerical, or data entry work and who are passionate about supporting Human Resources operations through meticulous attention to detail.
The HR Document Scanning Specialist will be responsible for preparing, scanning, and indexing a high volume of personnel documents. This includes organizing and sorting files, removing staples, and ensuring all paperwork is ready for digital conversion. The specialist will use advanced scanning equipment and electronic document management systems to create clear, complete, and legible digital records, following established naming conventions and filing protocols. A key aspect of the role is conducting regular quality checks to verify that each scanned file is correctly saved and easily accessible for authorized HR personnel.
Given the sensitive nature of HR documentation, maintaining confidentiality and exercising discretion when handling employee information is mandatory. The ideal candidate will demonstrate a strong commitment to upholding privacy standards and will be comfortable working with confidential data. Proficiency in using computers, scanners, and a variety of office software, including Microsoft Office applications and Adobe products, is essential.
This opportunity brings competitive compensation and a comprehensive benefits package, including medical, dental, vision, and life insurance coverage. Employees also benefit from being part of a reputable organization with over 25 years of industry experience and a proven culture of teamwork and professional growth. Recognition for workplace excellence, such as multiple Best of Staffing® Client and Talent Awards, underscores the organization's commitment to employee satisfaction and development.
Pursuing a career as an HR Document Scanning Specialist in El Segundo, CA, means joining a close-knit, supportive team where your contribution to modernizing HR practices will be valued. The organization actively fosters a culture of inclusion, growth, and collaboration, making it an excellent place to advance your administrative and technical skills. If you are detail-oriented, reliable, and eager to be part of a forward-thinking HR team, we encourage you to apply by clicking the job application button and take the next step in your professional journey.
HR Document Scanning Specialist - Summary- Key contributor to HR digitization and document management projects
- Responsible for scanning, organizing, and indexing sensitive HR files
- Upholds strict confidentiality and accuracy standards
- Works collaboratively in a dynamic and supportive team environment
- Prepare paper HR files for scanning by organizing, removing staples, and sorting documents
- Operate scanning equipment to digitize employee new hire documents and other personnel files
- Index scanned documents into the electronic document management system, following established naming conventions
- Conduct quality assurance checks to verify clarity, completeness, and legibility of all digital records
- Maintain the confidentiality of employee information at all times
- Assist with general administrative tasks as required during the digitization project
- Competitive compensation package
- Comprehensive medical, dental, and vision insurance
- Life insurance and additional benefits
- Employee Stock Ownership Program
- Opportunity to join an award-winning organization with a strong reputation in the industry
- High school diploma or equivalent required
- Previous experience in clerical, administrative, or data entry roles preferred
- Proficiency in operating scanners, computers, and office software (Microsoft Office, Adobe)
- Excellent attention to detail and ability to follow file-naming conventions
- Strong commitment to maintaining confidentiality and handling sensitive information with discretion
- Detail-oriented and organized, with a high level of accuracy
- Comfortable working independently and as part of a team
- Quick learner with the ability to adapt to new technologies and processes
- Demonstrated reliability and trustworthiness in previous roles
- Strong communication and interpersonal skills
- The organization is a recognized leader in its field with a collaborative and inclusive workplace culture
- Opportunities for professional development and growth are available
- Located in El Segundo, CA, offering a vibrant and supportive local community
- Consistent recognition for workplace excellence and employee satisfaction
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.
If you are ready to advance your career as an HR Document Scanning Specialist, apply today by clicking the job application button and become a valued member of a dynamic HR team!