Healthcare Scheduler
Location: Berkeley, CA
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
Healthcare Scheduler positions are essential in ensuring the smooth and efficient operation of healthcare organizations, particularly within hospice care environments. This full-time role is an outstanding opportunity for candidates eager to join a reputable company and contribute to a collaborative, team-oriented workplace. Individuals in this role play a pivotal part in coordinating staffing, maintaining schedules, and supporting both administrative and patient care functions.
As a Healthcare Scheduler, you will oversee the organization and deployment of staff across multiple hospice locations, ensuring continuity and quality of care for patients. This includes managing the schedules of Case Managers, Registered Nurses (RNs), Hospice Aides, Medical Social Workers, and Chaplains. You will also be responsible for maintaining and coordinating weekend, holiday, and on-call RN schedules, as well as daily assignments for Hospice Aides. All schedules must adhere to agency policies and regulatory guidelines to ensure compliance and optimal patient outcomes.
Your role as a Healthcare Scheduler will require you to act as a central point of communication between patients, caregivers, and hospice staff. Effective communication of patient needs and schedule changes is critical, and you will regularly facilitate interdepartmental and branch communication to keep all stakeholders informed and aligned. Additionally, you will provide vital administrative support through generating reports, managing schedule changes in electronic systems like HCHB, and assisting the Director of Patient Care with various administrative tasks. The position may also involve helping train and provide in-service education for new Scheduler staff members.
Successful candidates for the Healthcare Scheduler position should have prior experience scheduling in high-volume medical environments, such as medical imaging centers. A minimum of two years of previous office and computer work experience, preferably within a healthcare organization, is required. Proficiency in Microsoft Word and Excel is essential for managing schedules and reports efficiently.
Joining this organization as a Healthcare Scheduler offers a competitive compensation package, comprehensive benefits—including medical, vision, dental, and life insurance—and the ability to work in a supportive, close-knit team environment. There are also opportunities for professional growth and development within an industry-leading company. The organization is recognized for its commitment to employee success, offering programs such as an Employee Stock Ownership Plan and access to a dedicated Engagement Manager. The company has received prestigious accolades such as the ClearlyRated Best of Staffing® Client and Talent Award for multiple years, reflecting its reputation for excellence and employee satisfaction.
If you are seeking a rewarding Healthcare Scheduler career and are motivated to be part of a dynamic and industry-leading team, we encourage you to apply today by clicking the job application button. This is a unique opportunity to contribute to meaningful work, support patient care, and develop your professional skills.
Healthcare Scheduler - Summary- Coordinate staff scheduling and deployment across multiple hospice care locations
- Maintain and organize daily, weekend, holiday, and on-call schedules
- Act as a liaison between patients, caregivers, and clinical staff
- Provide administrative support and generate reports as needed
- Assist with training of new Scheduler staff and in-service education
- Ensure timely and appropriate staffing for hospice locations
- Maintain staff schedules in compliance with agency policies and regulatory requirements
- Coordinate weekend, holiday, and on-call RN schedules
- Communicate schedule changes to all relevant stakeholders
- Facilitate effective interdepartmental communication
- Generate staffing and scheduling reports using HCHB and other systems
- Support the Director of Patient Care with various administrative tasks
- Assist in training and orientation for new Scheduler staff
- Competitive compensation package
- Comprehensive benefits including medical, dental, vision, and life insurance
- Employee Stock Ownership Program
- Access to a dedicated Engagement Manager
- Recognition through industry awards and accolades
- Experience with scheduling in a high-volume healthcare setting (e.g., medical imaging center)
- At least 2 years of office and computer work experience, preferably in a healthcare organization
- Proficiency in Microsoft Word and Excel
- Strong communication and organizational skills
- Ability to work collaboratively within a team-oriented environment
- Detail-oriented and highly organized
- Comfortable working in fast-paced healthcare settings
- Excellent interpersonal and liaison skills
- Proactive and responsive to scheduling needs and changes
- Experienced in administrative functions and report generation
- Opportunity to join a respected, industry-leading organization
- Positive mention: Working in a vibrant area offers both professional growth and a supportive community
- Strong commitment to diversity, equity, and inclusion reflected in company policies and EEOC compliance
- Legal disclaimer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.
Take the next step in your healthcare career and apply for the Healthcare Scheduler position today by clicking the application button. Your organizational skills and commitment to patient care can make a real difference!