Healthcare Scheduler
Location: Alameda, CA
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The role of Healthcare Scheduler is vital within the healthcare sector, ensuring that the coordination of specialized procedures and appointments is managed seamlessly and efficiently. As a Healthcare Scheduler, you will join a leading organization known for its dynamic, team-oriented culture and commitment to delivering exceptional patient care. In this full-time position, you will work closely with physicians, patients, families, and various healthcare departments, taking charge of logistics and serving as a knowledgeable point of contact for scheduling needs. Working as a Healthcare Scheduler in Alameda, California, you will find yourself in a thriving community that supports professional growth and values collaboration. Apply today to take the next step in your career and become part of a forward-thinking healthcare team.
Healthcare Scheduler - Summary- Coordinate and manage the scheduling of specialized procedures and patient appointments within an assigned department.
- Serve as a primary liaison between physicians, patients, families, and various healthcare departments.
- Ensure optimal utilization of resources by verifying the availability of rooms and essential medical equipment.
- Uphold compliance with healthcare regulations and organizational policies to guarantee patient confidentiality and safety.
- Support the onboarding and orientation of new staff members to the scheduling process.
- Efficiently coordinate and confirm appointments for specialized procedures, ensuring all logistical considerations are addressed.
- Communicate proactively with physicians’ offices to validate procedure requirements, room assignments, and equipment readiness.
- Develop and maintain strong working relationships with patients and their families by providing clear information, answering questions, and offering reassurance.
- Collaborate with nursing and administrative teams to anticipate and resolve scheduling conflicts or resource shortages.
- Manage multiple schedules simultaneously, adapting to changes and prioritizing urgent cases as needed.
- Document scheduling activities accurately in accordance with organizational protocols and legal standards.
- Assist in the orientation and training of new scheduling staff, sharing expertise and promoting best practices within the department.
- Strictly adhere to privacy regulations and maintain the confidentiality of all patient information at all times.
- Competitive compensation package tailored to experience and qualifications.
- Comprehensive benefits including Medical, Dental, and Vision insurance.
- Access to additional perks such as an Employee Stock Ownership Program and Life Insurance.
- Supportive, close-knit, and team-oriented culture that values each employee’s contribution.
- Opportunities for career advancement within a leading healthcare organization recognized for excellence.
- Demonstrated organizational skills with the ability to manage multiple priorities in a fast-paced setting.
- Strong interpersonal and communication skills for effective interaction with patients, families, and healthcare professionals.
- Familiarity with healthcare regulations, particularly those regarding privacy and patient confidentiality (e.g., HIPAA compliance).
- Ability to work independently as well as collaboratively within a team.
- Commitment to upholding company policies and contributing to a positive work environment.
- Previous experience in a healthcare scheduling or administrative role is preferred but not required.
- A detail-oriented professional who thrives in environments where efficiency and accuracy are paramount.
- Enjoys collaborating with healthcare teams and building rapport with patients and families.
- Adapts quickly to changing priorities and can manage numerous tasks simultaneously.
- Values clear communication, confidentiality, and integrity in every aspect of their work.
- Looking for a position with growth opportunities within a reputable healthcare organization.
- This Healthcare Scheduler position is based in Alameda, California—an area known for its vibrant community and supportive healthcare environment.
- Join an established company with over 25 years of industry experience and a proven track record for employee satisfaction.
- Participate in a culture that values innovation, teamwork, and continuous improvement.
- Enjoy working in an environment that has received industry recognition, including multiple Best of Staffing® Client and Talent Awards.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.
If you are ready to make a difference as a Healthcare Scheduler and want to be part of a supportive, high-performing team, we encourage you to click the job application button and apply today!