Executive Assistant
Location: New York City, NY
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The Executive Assistant role is a crucial position designed for professionals who excel in supporting high-level executives within dynamic, fast-paced environments, particularly those in finance and private equity sectors. As an Executive Assistant, you will provide comprehensive administrative support, ensuring that daily operations run smoothly and efficiently. This position is ideal for individuals who thrive under pressure and are adept at managing multiple priorities with professionalism and discretion.
In this Executive Assistant position, you will be responsible for managing highly sensitive and confidential information, making it essential that you demonstrate absolute discretion and integrity at all times. Your ability to anticipate the needs of executives, handle complex calendars, and coordinate intricate travel arrangements will be critical to your success in this role. You will serve as the key point of contact between executives and both internal and external stakeholders, representing the organization with courtesy, professionalism, and a commitment to excellence.
The role demands advanced organizational skills, exceptional written and verbal communication abilities, and a high level of proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. You will be drafting, reviewing, and responding to correspondence and communications on behalf of executives, as well as providing logistical support for both domestic and international trips. This includes preparing detailed itineraries, managing expense reports, and ensuring that all travel arrangements meet the unique needs of executives.
Executive Assistants in this environment are expected to manage fluid, ever-changing schedules, quickly adapting to shifting priorities. Your experience in handling complex calendar management and travel coordination will be essential as you oversee meeting scheduling and logistical planning for leaders operating around the clock. You will also liaise with a variety of internal departments and external partners, maintaining strong professional relationships and supporting the company's operational goals.
Joining the team as an Executive Assistant means becoming part of a reputable, industry-leading organization known for its commitment to employee success and professional development. You will benefit from a competitive compensation package, comprehensive health benefits, and opportunities for career growth within a collaborative and supportive workplace. Working in this role will provide you with exposure to high-level operations and the chance to contribute meaningfully to the organization's ongoing success in the financial sector.
This Executive Assistant position is a full-time opportunity for individuals with at least eight years of relevant experience and a college degree. The company values diversity, inclusion, and equal opportunity, ensuring a welcoming and respectful environment for all employees. If you are ready to take the next step in your career and work alongside top industry professionals, we encourage you to apply for the Executive Assistant role by clicking the application button below.
Executive Assistant - Summary- Provide critical administrative and logistical support to high-level executives within the finance and private equity industries
- Manage confidential information with utmost discretion
- Oversee scheduling, calendar management, and complex travel coordination
- Serve as a professional liaison between executives and internal/external stakeholders
- Manage sensitive and confidential executive communications and documents
- Oversee and coordinate complex, fluid executive calendars
- Schedule meetings, appointments, and events with attention to detail
- Coordinate domestic and international travel, prepare itineraries, and manage expense reports
- Draft, review, and respond to correspondence on behalf of executives
- Liaise with internal teams and external partners, ensuring professional and courteous interactions
- Support executives in daily operations and special projects as needed
- Competitive compensation package
- Full benefits package including Medical, Dental, and Vision insurance
- Employee Stock Ownership Program
- Life insurance and other comprehensive benefits
- Access to a dedicated Engagement Manager
- Opportunity to join an award-winning organization recognized for industry excellence
- Minimum of eight years of experience as an Executive Assistant
- College degree required
- Proven track record in managing complex calendars and coordinating travel
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Experienced in high-paced, demanding environments
- Highly organized and detail-oriented
- Professional, courteous, and adaptable
- Comfortable working independently and as part of a team
- Demonstrates initiative and proactive problem-solving skills
- Join a reputable organization with over 25 years of industry experience
- Be part of a diverse and inclusive workplace committed to equal opportunity
- Legal disclaimer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.
Ready to take the next step in your career? Click the job application button now to apply for the Executive Assistant position and join a team dedicated to your professional growth and success.