Executive Assistant
Location: Menlo Park, CA
Job Type: Contract To Hire
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
If you are a highly organized professional with a demonstrated background in providing exceptional executive support, the Executive Assistant role offers an unparalleled opportunity to grow your career. In this full-time position, you will support executives and teams with a wide range of administrative tasks, ensuring seamless operations and efficient workflow. Working in a vibrant and collaborative environment in Menlo Park, CA, you will play a critical role in maintaining high standards of professionalism while managing multiple priorities.
As an Executive Assistant, you will serve as a vital resource for executives and their teams, providing comprehensive support with a focus on adaptability, confidentiality, and attention to detail. You will be responsible for managing complex calendars, coordinating meetings, arranging travel, and executing reception duties on a rotational basis. The position requires a proactive mindset and the ability to anticipate needs, ensuring that every aspect of the executive's day is managed with precision and care.
In this role, you will also be expected to draft, proofread, and finalize correspondence, guaranteeing clarity and accuracy in all communications. Your experience in handling sensitive information with integrity will be essential, and your organizational skills will enable you to juggle multiple tasks simultaneously. The fast-paced, team-oriented culture provides you with a supportive atmosphere where you can thrive and make a significant impact on the organization's success.
Executives rely on their assistants to keep schedules organized, meetings running smoothly, and all administrative tasks handled efficiently. As an Executive Assistant, your ability to remain flexible and excel under pressure is crucial. Experience in the financial services industry is highly valued, as it demonstrates your ability to manage responsibilities in a dynamic, detail-oriented setting. A college degree is preferred, and a minimum of four years of experience as an Executive Assistant is required.
Joining a renowned organization with over 25 years of industry experience, you will benefit from a comprehensive compensation package that includes medical, dental, and vision benefits, as well as an Employee Stock Ownership Program. The company is recognized for its team-oriented culture and commitment to employee growth, providing rewarding career advancement opportunities. The organization has also received the ClearlyRated Best of Staffing® Client and Talent Award for 12 consecutive years, highlighting its dedication to both client and employee satisfaction.
Working in Menlo Park, CA, offers the advantage of being part of a thriving professional community, where innovation and collaboration are highly encouraged. The organization supports diversity and inclusion, ensuring equal opportunity for all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Your application will be treated with the utmost confidentiality in accordance with all applicable laws and regulations.
If you are ready to take the next step in your career as an Executive Assistant, apply now by clicking the job application button and become a valuable member of a respected and supportive organization.
Executive Assistant - Summary- Provides high-level executive support and comprehensive administrative assistance
- Works in a collaborative, team-oriented environment in Menlo Park, CA
- Ensures seamless daily operations for executives and multiple teams
- Adapts quickly to changing workloads and priorities
- Manage complex calendars and meeting schedules for executives and teams
- Coordinate domestic and international travel logistics, ensuring all details are meticulously organized
- Assist with reception duties on a rotational basis, maintaining a high standard of professionalism
- Draft, proofread, and finalize correspondence with accuracy and clarity
- Maintain confidentiality and handle sensitive information with integrity
- Anticipate team needs, manage shifting priorities, and support overall office efficiency
- Competitive compensation package
- Full benefits including medical, dental, and vision insurance
- Employee Stock Ownership Program
- Access to life insurance coverage
- Opportunities for career advancement and professional growth
- Minimum of four years’ experience as an Executive Assistant
- College degree preferred
- Strong organizational, multitasking, and communication skills
- Experience in the financial services industry is highly desirable
- Demonstrated ability to maintain discretion and handle sensitive information
- Adaptable and proactive professional who excels in fast-paced environments
- Exceptional attention to detail and ability to manage multiple priorities simultaneously
- Strong interpersonal skills and a team-oriented mindset
- Demonstrated history of supporting executives and diverse teams
- Recognized as a ClearlyRated Best of Staffing® Client and Talent Award winner for 12 consecutive years
- Over 25 years of industry experience in major markets
- Inclusive, supportive, and growth-focused company culture
- Committed to equal employment opportunity and compliance with all applicable laws and regulations
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.