Executive Assistant
Location: Santa Monica, CA
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The Executive Assistant role is a pivotal position designed to provide comprehensive administrative support to a Chief Financial Officer (CFO) and executive leadership within a dynamic and fast-paced industry. As an Executive Assistant, you will play a critical role in ensuring seamless operations and communication across departments and external partners. This opportunity is particularly well-suited for professionals with a strong background supporting C-level executives, especially those with experience in the music, entertainment, or media sectors. The successful candidate will demonstrate outstanding organizational abilities, discretion, and the ability to thrive in environments that demand quick thinking and adaptability.
Serving as the primary point of contact and administrative resource for the CFO and executive team, the Executive Assistant will handle a wide variety of tasks, including managing complex calendars, coordinating meetings, and facilitating the flow of information within the organization. A high level of integrity and professionalism is essential, as the role often involves handling confidential and sensitive information. The ideal candidate will bring at least five years of executive support experience, strong proficiency with Microsoft Office tools—particularly Outlook—and exceptional communication skills. A demonstrated history of working within the entertainment or media industries is highly desirable and will enable the Executive Assistant to anticipate and meet the unique needs of this field.
Joining this organization as an Executive Assistant offers the chance to be part of an industry leader known for its commitment to employee growth and satisfaction. Comprehensive benefits, an employee stock ownership program, and support from a dedicated engagement manager are just a few of the advantages provided. If you are a proactive, detail-oriented professional seeking a challenging and rewarding role, we encourage you to apply by clicking the job application button and take the next step in your administrative career.
Executive Assistant - Summary- Provides high-level administrative support to the CFO and executive team.
- Operates in a dynamic industry environment that values adaptability and proactive problem-solving.
- Ideal for candidates with a strong background in executive support, particularly in music, entertainment, or media.
- Acts as a key liaison for internal and external communications.
- Manage daily administrative functions for the CFO and executive team, including scheduling, correspondence, and meeting coordination.
- Coordinate and prioritize a complex calendar of appointments and deadlines.
- Handle confidential and sensitive information with absolute discretion and professionalism.
- Facilitate communication and collaboration across various departments and with external contacts.
- Assist with the preparation of presentations, reports, and other executive materials.
- Respond promptly to requests and anticipate the needs of the executives supported.
- Adapt quickly to changing priorities in a high-pressure, fast-paced setting.
- Competitive compensation package designed to attract top administrative talent.
- Comprehensive benefits including medical, vision, dental, and life insurance.
- Employee Stock Ownership Program offering long-term financial incentives.
- Access to a dedicated engagement manager for personalized support and career guidance.
- Opportunities for advancement within a highly respected organization recognized for its workplace excellence.
- Minimum of five years’ experience in an executive assistant or senior administrative support role.
- Proven ability to support C-level executives or senior leaders, with a strong preference for those with entertainment, music, or media backgrounds.
- Exceptional organizational, multitasking, and communication skills.
- Advanced knowledge of Microsoft Office Suite, with particular expertise in Outlook.
- Demonstrated ability to work effectively in high-pressure, fast-paced environments.
- High degree of professionalism, discretion, and integrity in handling confidential information.
- Proactive and resourceful, excelling at anticipating needs and solving problems independently.
- Skilled at managing multiple competing priorities with attention to detail and accuracy.
- Effective communicator who builds strong working relationships across all levels of the organization.
- Adaptable and resilient, able to maintain composure and effectiveness under pressure.
- Passionate about contributing to a collaborative, high-performance team environment.
- Keen interest or experience in the music, entertainment, or media sectors.
- This Executive Assistant position offers a unique opportunity to work within a leading organization recognized for its industry expertise and commitment to employee success.
- Located in Santa Monica, CA, the area is known for its vibrant cultural scene, offering a dynamic work-life balance.
- The company has a proven track record of employee satisfaction, evidenced by awards and long-term client relationships.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.
Take the next step in your career by applying now—click the job application button to become the next Executive Assistant supporting a top-tier executive team.