Executive Assistant
Location: Huntsville, AL
Job Type: Full-Time
Company: Invariant Corporation
Category: Corporate Office
Job Description Apply Now
The Executive Assistant plays a pivotal role in supporting executive leadership by ensuring efficient operations and providing top-tier administrative support. As part of the executive office, the Executive Assistant is responsible for managing complex calendars, organizing meetings, tracking action items, and facilitating communication among internal and external stakeholders. This position requires professionalism, attention to detail, and the ability to work within a fast-paced, mission-driven environment. Candidates for the Executive Assistant role should be experienced in business operations, highly organized, and adept at handling confidential information discreetly. The Executive Assistant will interact regularly with executives, management, engineers, and clients, making strong communication skills essential for success in this role. The company values a commitment to high-quality service and seeks candidates who are proactive and dedicated to supporting business objectives. This is a full-time opportunity to contribute to a dynamic team, with the added benefit of working in a region that values innovation and collaboration. If you are ready to take the next step in your career as an Executive Assistant, apply now by clicking the job application button below.
Executive Assistant - SummaryThe Executive Assistant is responsible for delivering comprehensive administrative and operational support to executive leadership. The role includes calendar management, meeting coordination, documentation, and action tracking, all designed to enhance organizational efficiency and help achieve business goals. The Executive Assistant must balance multiple priorities, maintain confidentiality, and demonstrate superior organizational skills. This position offers an excellent opportunity for professional growth in a supportive, mission-focused environment.
Duties & Responsibilities- Coordinate executive schedules, organize meetings, and manage travel arrangements for internal and external stakeholders.
- Prepare meeting agendas, set up conference rooms, and handle all logistics for executive meetings and events.
- Attend meetings to document minutes, generate action items, and ensure follow-up on outstanding tasks.
- Work closely with executives and management to maintain and update corporate action item lists, assigning points of contact and tracking progress to completion.
- Gather and enter data related to financial metrics, program status, business leads, and other key performance indicators, ensuring information is accurately documented and accessible.
- Serve as a primary point of contact for the executive office, managing communications and maintaining a high level of customer service.
- Perform additional duties as assigned to support the executive team and company objectives.
- Competitive salary commensurate with experience and qualifications.
- Comprehensive benefits package, including health, dental, and vision coverage.
- Opportunities for professional development and career advancement within the organization.
- Engagement in a mission-driven, innovative work environment.
- Commitment to a drug-free workplace and equal employment opportunities.
- Bachelor's degree or higher in Business or related field from an accredited institution required; equivalent experience may be considered for highly qualified candidates.
- Minimum of 5 years of relevant experience in an administrative, operations, or executive support role.
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Exceptional organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.
- Professional demeanor with prior experience as a front-office or executive point of contact.
- Excellent written and verbal communication skills, with the ability to interact effectively with executives, engineers, clients, and business professionals.
- Active Secret Clearance required for this position.
- 10+ years of experience in an executive assistant or business operations role, preferably within a contracting environment supporting government or defense organizations.
- Basic familiarity with AI tools and technologies to enhance operational efficiency.
- Demonstrated ability to thrive in a small, high-performing, and mission-oriented team setting.
- Commitment to providing excellent customer service and supporting organizational goals.
- Resilient, adaptable, and able to handle confidential and sensitive information with integrity.
- This position is expected to be performed in Alabama and subject to state employment considerations.
- The company is committed to equal employment opportunity and maintains a drug-free workplace.
- All qualified applicants will be considered without regard to race, color, religion, sex, national origin, disability, or veteran status.
- Applicants are encouraged to apply by clicking the job application button to take the next step in their career as an Executive Assistant.