Executive Assistant
Location: Addison, TX
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The Executive Assistant plays a vital role in supporting senior leadership within a dynamic digital technology organization. This position provides comprehensive administrative support to high-level executives, ensuring day-to-day operations run smoothly and efficiently. The Executive Assistant acts as a key liaison and strategic partner for the leadership team, directly contributing to organizational success. This opportunity is ideal for professionals who thrive in fast-paced environments, possess exceptional organizational skills, and are eager to make an impact in a technology-driven workplace. If you are looking to join an innovative team that values growth, collaboration, and forward-thinking solutions, this Executive Assistant position offers a promising career pathway. The role is full-time and based in Dallas, TX, offering exposure to a large and fast-growing organization.
Executive Assistant - SummaryAs an Executive Assistant, you will be responsible for managing a wide range of administrative and executive support tasks. You will support VP-level and higher leaders, especially within the technology sector, and play an integral role in facilitating company events, meetings, and daily operations. The Executive Assistant is expected to maintain confidentiality, exercise high discretion with sensitive information, and demonstrate excellent judgment in a rapidly evolving digital workplace. This role is pivotal in driving organizational efficiency and ensuring leaders can focus on strategic initiatives.
Duties & Responsibilities- Provide end-to-end support for all events sponsored by company VPs, ensuring seamless execution from planning to completion.
- Assist in organizing and facilitating Town Hall, All Hands Meetings, and other company-wide events, contributing to a positive and engaging work culture.
- Manage complex calendars for senior executives, including scheduling meetings, coordinating appointments, and prioritizing requests to maximize productivity.
- Assist with accruals, audit expenses, and support budgeting processes to maintain financial accuracy and compliance.
- Prepare both digital and physical materials for meetings and functions, including accurate agendas and supporting documents.
- Identify areas for process improvement, act as a strategic thought partner, and proactively suggest operational enhancements for executive workflows.
- Coordinate travel arrangements, process expense reports, and ensure timely reimbursements using modern workplace tools such as Concur and Office 365.
- Support various administrative functions including correspondence, database management, and document preparation.
- Collaborate with cross-functional teams to ensure alignment and efficiency in project execution and communication.
- Competitive compensation package commensurate with experience and role responsibilities.
- Comprehensive medical, dental, vision, and life insurance offerings to support employee health and well-being.
- Employee Stock Ownership Program, providing long-term financial incentives and a sense of ownership in the company’s success.
- Recognition as a ClearlyRated Best of Staffing® Client and Talent Award winner for 11 consecutive years, reflecting a strong commitment to employee satisfaction and client success.
- Minimum of 5 years’ experience as an executive assistant supporting VP-level or higher leaders, particularly within the technology sector.
- Proven track record in providing administrative support, including calendar management, travel booking, expensing, event coordination, and budget assistance.
- Strong technical fluency with modern workplace tools such as Office 365, Zoom, Concur, and AI platforms.
- Exceptional organizational and time-management skills, with the ability to handle multiple priorities and adapt to changing demands.
- Resourcefulness, a proactive attitude, and a strong desire to learn, grow, and contribute to organizational transformation in a rapidly evolving technological landscape.
- Demonstrates a high level of professionalism, confidentiality, and discretion in all interactions and communications.
- Detail-oriented and capable of anticipating the needs of senior executives.
- Thrives in a collaborative, team-oriented environment and is motivated by opportunities for continuous improvement.
- Communicates effectively across all levels of the organization, both in writing and verbally.
- Embraces innovation and change, especially in the context of digital transformation and AI-driven business processes.
- This Executive Assistant position is full-time and based in Dallas, TX, offering the chance to work in a vibrant city known for its business growth and diverse professional opportunities.
- The company boasts over 25 years of proven industry experience, fostering a stable and forward-thinking work environment.
- Employees benefit from a supportive culture that encourages personal and professional development.
- Clear pathways for career advancement are available for high-performing individuals willing to take initiative and drive results.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.
If you are a detail-oriented, organized, and proactive professional seeking an impactful opportunity as an Executive Assistant, click the job application button to apply today and become a valued member of our innovative technology team.