Executive Assistant
Location: New York City, NY
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The Executive Assistant (EA) plays a pivotal role in supporting top-level executives within leading organizations, particularly in fast-paced sectors such as finance and private equity. As a trusted partner to executives, the Executive Assistant ensures seamless operations by expertly managing sensitive information, complex scheduling, and multifaceted communication channels. This full-time opportunity offers experienced administrative professionals the chance to excel in a demanding environment while contributing directly to the productivity and success of high-profile leadership teams.
As an Executive Assistant, you will be responsible for maintaining the utmost discretion with confidential data and providing high-level administrative support across various executive functions. Your expertise in handling intricate calendars, travel arrangements, and correspondence will be essential for enabling executives to focus on strategic priorities. The role requires proactive problem-solving, excellent organizational skills, and the ability to represent the company with professionalism in all interactions.
Working in a vibrant city offers additional advantages, including proximity to industry leaders, networking opportunities, and a dynamic professional environment that fosters growth and innovation. The Executive Assistant position is ideal for individuals seeking to advance their careers in an industry-leading organization with a culture of excellence and employee support.
If you are ready to bring your advanced administrative skills and dedication to a role that truly matters, apply now by clicking the application button and take the next step toward becoming a valued member of a renowned executive team.
Executive Assistant - Summary- Serve as a primary administrative resource to high-level executives in finance and private equity sectors.
- Safeguard and manage confidential and sensitive information with integrity and confidentiality.
- Navigate and coordinate complex and dynamic schedules in a fast-paced business environment.
- Support executive communications and logistics for both domestic and international operations.
- Maintain and protect highly sensitive and confidential information, exercising complete discretion at all times.
- Oversee intricate executive calendars, including scheduling meetings, managing invitations, and resolving scheduling conflicts.
- Arrange and coordinate detailed domestic and international travel plans, preparing comprehensive itineraries and managing expense reports.
- Draft, review, and respond to correspondence and communications on behalf of executives, ensuring clarity and professionalism.
- Serve as a liaison between executives and internal/external stakeholders, representing the organization with poise and courtesy.
- Provide logistical support for executive team meetings, off-site events, and confidential projects.
- Support the implementation of special projects and initiatives as directed by executive leadership.
- Competitive compensation package designed to attract and retain top administrative talent.
- Comprehensive benefits including medical, dental, and vision coverage.
- Life insurance and additional wellness benefits available.
- Access to Employee Stock Ownership Program (ESOP).
- Dedicated engagement manager to support your professional journey.
- Recognition as a Best of Staffing® Client and Talent Award winner for 12 consecutive years.
- Minimum of eight years’ experience as an Executive Assistant, supporting C-level or senior executives.
- Bachelor’s degree from an accredited institution is required.
- Demonstrated expertise in managing complex calendars and coordinating both domestic and international travel.
- Exceptional written and verbal communication skills.
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Proven ability to work under pressure while maintaining meticulous attention to detail.
- Resourceful and proactive problem solver, with the ability to anticipate executive needs.
- Highly organized and detail-oriented, capable of managing multiple priorities simultaneously.
- Strong interpersonal skills, with a professional demeanor in all interactions.
- Discreet and trustworthy, with a commitment to maintaining confidentiality at all times.
- Flexible and adaptable to evolving business needs and environments.
- The Executive Assistant position offers excellent opportunities for career advancement within a prominent finance and private equity setting.
- Employee support and engagement are prioritized, with resources available for professional development.
- Working in a major metropolitan area brings access to top-tier business networks and resources.
- Proud commitment to diversity, equity, and inclusion in all hiring practices.
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
- IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.
Take the next step in your administrative career by applying for the Executive Assistant role today. Click the application button to submit your resume and join a team where your expertise and dedication will make a meaningful impact.