Executive Assistant
Location: Boston, MA
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The Executive Assistant plays a crucial role in supporting high-level leadership within the Emergency Medicine Department. As an Executive Assistant, you will ensure the seamless management of administrative operations, providing vital support by handling scheduling, correspondence, and logistical coordination. Your ability to exercise discretion and judgment will be central to managing a broad range of responsibilities that contribute to the effectiveness and efficiency of the department.
In this Executive Assistant position, you will be entrusted with the responsibility of managing calendars, meetings, and travel arrangements for your supervisor, ensuring all aspects are coordinated smoothly. This entails anticipating needs, resolving scheduling conflicts, and facilitating effective communication between stakeholders. You will also plan and execute the administrative requirements for meetings, seminars, and special events. This involves preparing agendas, coordinating technological resources, and ensuring all logistical details are addressed well in advance.
Your role as an Executive Assistant will require you to support various business and financial operations. This includes tracking expenses, managing contracts, overseeing purchase orders, and handling reimbursement processes. You will draft, edit, and manage correspondence and confidential communications, while maintaining an effective document management system to ensure information is easily accessible and securely stored.
Additionally, the Executive Assistant will interact with vendors and external partners, completing projects as assigned by leadership. Your proficiency in administrative and office management systems, such as Microsoft Office and PeopleSoft, will be essential for daily operations. Strong analytical skills and the ability to handle confidential information with discretion are key requirements for this position. Your effective communication skills, both oral and written, will enable you to collaborate with a wide range of stakeholders, including internal teams and external partners.
The Executive Assistant position offers a competitive compensation package and a full suite of benefits, including medical, vision, and dental coverage. You will have the opportunity to join a team-oriented, fast-paced environment within an organization known for its commitment to professional growth and employee well-being. Working in Boston, MA provides access to a vibrant job market and the chance to be part of a close-knit, innovative team dedicated to excellence in healthcare administration.
Take the next step in your career by applying for the Executive Assistant position and become part of a recognized industry leader. Click the application button to submit your information and advance your administrative career in one of the most dynamic healthcare environments.
Executive Assistant - Summary- Support the Emergency Medicine Department through a wide range of advanced administrative and operational tasks.
- Manage calendars, meetings, travel arrangements, and special events for leadership.
- Facilitate effective document management, correspondence, and communication across teams.
- Ensure a high level of discretion, confidentiality, and professionalism in all duties.
- Oversee and coordinate the supervisor's calendar, meetings, and travel logistics.
- Plan, schedule, and support meetings, seminars, and departmental events—including agenda preparation and technological arrangements.
- Track departmental expenses, process purchase orders, and manage contracts and reimbursements.
- Draft, edit, and distribute professional correspondence, maintaining a secure and organized document management system.
- Interact with vendors and external stakeholders to support department initiatives.
- Complete additional projects and assignments as directed by leadership.
- Competitive compensation package.
- Comprehensive benefits, including medical, vision, and dental insurance.
- Opportunity for professional growth within an industry-recognized organization.
- Access to an Employee Stock Ownership Program.
- Supportive, team-oriented work culture.
- Life insurance coverage provided.
- Bachelor's Degree or equivalent professional experience, with at least 3 years as an Executive Assistant.
- Ability to independently manage projects from inception to completion.
- Demonstrated discretion in handling confidential matters.
- Strong analytical skills, with the ability to apply scientific, mathematical, or technical principles to resolve problems.
- Proficiency in Microsoft Office Suite, PeopleSoft, and related administrative systems.
- Excellent written and verbal communication skills.
- Experience collaborating with diverse internal and external stakeholders.
- Demonstrates strong organizational and multitasking abilities.
- Maintains a high standard of professionalism and confidentiality.
- Proactive, detail-oriented, and dependable in supporting leadership and team objectives.
- Comfortable working in a dynamic, fast-paced healthcare environment.
- Adaptable to changing priorities and able to meet deadlines.
- The Executive Assistant role offers exposure to a collaborative and innovative healthcare administration team.
- Employees will benefit from mentorship opportunities and access to ongoing professional development.
- This position provides a gateway to career advancement within the organization.
- Located in Boston, the role provides access to a thriving professional environment with a strong sense of community.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.
If you are ready to advance your career as an Executive Assistant, click the application button now to join a respected and supportive organization.