Executive Assistant
Location: Bluffdale, UT
Job Type: Full-Time
Company: HireAligned
Salary: $85,000 $100,000
Category: Executive
Job Description Apply Now
The Executive Assistant role offers a dynamic opportunity for a highly organized professional to support the Chief Executive Officer (CEO) in a fast-paced, growth-oriented environment. As an essential member of the executive office, the Executive Assistant is entrusted with responsibilities that ensure the CEO can efficiently focus on strategic priorities while maintaining clarity, structure, and seamless momentum across the organization. This position demands proactive thinking, excellent judgment, and a high degree of ownership, making it ideal for someone who thrives on managing multiple priorities and collaborating with executive leadership.
As an Executive Assistant, you will be the primary point of coordination for the CEO, acting as a trusted partner to manage time, streamline initiatives, and support key projects. The position involves overseeing a complex calendar, preparing executive materials, ensuring follow-through on action items, and facilitating communication and coordination across the executive team. This role also requires meticulous attention to detail, confidentiality, and adaptability in a rapidly evolving business setting.
The ideal candidate for this Executive Assistant position will have extensive experience supporting senior leaders, a strong ability to manage competing priorities, and a passion for contributing to organizational success. If you excel at fostering executive-level productivity and are comfortable operating behind the scenes while making a significant impact, this is the right opportunity for you. Click the job application button to take the next step in your career and join a vibrant, inclusive team.
Executive Assistant - Summary- Provide comprehensive support to the CEO in a high-growth organizational environment.
- Ensure the CEO's time and priorities are optimized for maximum impact.
- Act as a central figure in coordinating executive projects, communications, and initiatives.
- Operate with discretion, professionalism, and a high degree of ownership.
- Manage and optimize the CEO's calendar, prioritizing activities to ensure alignment with strategic objectives.
- Serve as a thoughtful gatekeeper, balancing accessibility with the need for focused executive time.
- Prepare agendas, meeting materials, and briefing documents for leadership and executive meetings.
- Support the development and consolidation of high-quality leadership materials and deliverables.
- Capture action items from meetings and ensure consistent follow-through across all relevant stakeholders.
- Track commitments, maintain visibility across multiple workstreams, and provide timely updates to the CEO.
- Facilitate coordination and communication among the executive team, ensuring alignment and momentum.
- Arrange and manage complex domestic and international travel, building detailed and efficient itineraries.
- Draft, edit, and manage communications on behalf of the CEO.
- Coordinate board-related timelines and help stakeholders meet deliverable deadlines.
- Maintain strict confidentiality and handle sensitive information with discretion and sound judgment.
- Competitive salary package commensurate with experience and qualifications.
- Comprehensive benefits including health, dental, vision, and retirement plans.
- Opportunities for professional development and career growth within a high-growth environment.
- Inclusive workplace culture that values diversity and innovation.
- Minimum of 5 years of executive assistant experience, with proven support at the VP or C-suite level.
- Exceptional organizational skills and meticulous attention to detail.
- Demonstrated ability to manage multiple, competing priorities and adapt to changing circumstances.
- Experience preparing executive-level materials and supporting leadership meetings.
- Strong written and verbal communication skills, with an ability to draft and edit documents for executive review.
- High level of discretion, professionalism, and trustworthiness in handling confidential information.
- Proficiency with Microsoft Office Suite (Outlook, Teams, PowerPoint) is required.
- Comfortable leveraging collaboration and productivity tools; familiarity with AI tools is a plus.
- Proactive problem-solver who anticipates needs and takes initiative to drive results.
- Experienced in supporting a CEO or C-level executive (preferred, but not required).
- Thrives in a fast-paced, high-growth company with a distributed executive team.
- Demonstrates exceptional interpersonal skills and operates effectively both independently and collaboratively.
- Comfortable working behind the scenes while influencing key outcomes.
- Adaptable and resourceful, with a growth mindset and commitment to continuous improvement.
- Join a forward-thinking organization with a collaborative, relationship-driven culture.
- Work alongside a highly engaged CEO and executive team committed to organizational excellence.
- Utilize your organizational expertise to make a meaningful impact and support leadership at the highest level.
- Proud to be an equal opportunity employer dedicated to fostering an inclusive workplace for all employees.
- If you are ready to advance your career as an Executive Assistant, click the application button and become a valued member of our team.
We are an equal opportunity employer committed to building an inclusive workplace for all employees.