Executive Assistant
Location: Santa Clara, CA
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The Executive Assistant plays a vital role in ensuring seamless operations and communication among leadership teams within a dynamic, technology-driven environment. This full-time position provides high-level administrative support to multiple Vice Presidents within a large enterprise, requiring exceptional organizational abilities, a proactive mindset, and a strong commitment to confidentiality and professionalism. The Executive Assistant will expertly manage calendars, coordinate international and domestic travel, prepare critical documents, and contribute to strategic projects, all while adapting to fast-paced changes and leveraging the latest digital tools. This hybrid opportunity offers the chance to work both remotely and onsite in Santa Clara, CA, and is ideal for professionals eager to excel in a collaborative, forward-thinking workplace.
Executive Assistant - SummaryAs an Executive Assistant, you will serve as a key partner to executive leadership, streamlining operations and ensuring that high-level objectives are met efficiently. This position involves close collaboration with stakeholders across departments and time zones, making outstanding communication and time management skills essential. The role offers exposure to strategic decision-making and process improvement initiatives, providing a unique platform for professional growth within an industry-leading organization. Working in Santa Clara, CA, you will be at the heart of innovation, supporting leaders who drive transformative change in the technology sector.
Duties & Responsibilities- Deliver comprehensive administrative support to two or three Vice Presidents, ensuring smooth daily operations within a large enterprise.
- Expertly manage complex calendars, coordinate and schedule meetings that span multiple time zones, and prioritize engagements of the highest organizational impact.
- Organize domestic and international travel, optimizing itineraries and ensuring all logistical details are handled efficiently.
- Maintain, track, and organize essential documents, presentations, and records with a meticulous eye for detail and accuracy.
- Support and coordinate strategic projects and initiatives, contributing to process optimization and operational excellence.
- Utilize advanced technologies, including Office 365, Concur, Zoom, and AI tools, to enhance productivity and communication.
- Demonstrate discretion and uphold the highest standards of confidentiality in all aspects of executive support.
- Foster productive relationships and facilitate clear communication between executives, stakeholders, and teams across the organization.
- Competitive compensation package designed to attract top talent in the industry.
- Comprehensive benefits, including medical, dental, and vision coverage, as well as life insurance, to support your well-being.
- Access to an Employee Stock Ownership Program, empowering you to share in the company’s success.
- Support from a dedicated Engagement Manager, focused on your career development and satisfaction.
- Recognition as part of a team with a consistent record of excellence, including ClearlyRated’s Best of Staffing® Client and Talent Award for 12 consecutive years.
- 2-5+ years of experience providing executive administrative support to VP-level or higher leaders in large enterprise or technology-focused organizations.
- Proven capability to manage and prioritize tasks for multiple executives simultaneously, often across several time zones.
- Advanced technical proficiency with Microsoft Office 365, Concur, Zoom, and familiarity with AI-powered productivity tools.
- Demonstrated resourcefulness, adaptability, and a commitment to ongoing learning and professional growth.
- Excellent written and verbal communication skills, with the ability to foster effective relationships and manage stakeholder expectations.
- Strong organizational skills, attention to detail, and a proactive approach to problem-solving.
- Thrives in a fast-paced, innovation-driven environment and is comfortable navigating change.
- Exhibits a high degree of professionalism, discretion, and integrity in all interactions.
- Possesses a collaborative spirit, eager to support both leadership and team objectives.
- Brings a positive attitude and a solutions-oriented mindset to daily challenges.
- Adept at using modern office technology and willing to embrace new digital tools for process improvement.
- This is a full-time, hybrid role offering both onsite and remote work options in Santa Clara, CA, providing flexibility and work-life balance.
- Employees benefit from the organization’s commitment to diversity, inclusion, and equal opportunity, supported by strong legal and ethical standards.
- Applicants are encouraged to apply regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. All qualified applicants will be considered for employment.
- IDR is dedicated to fostering a supportive and growth-oriented workplace, with over 25 years of proven industry experience.
If you are seeking a rewarding opportunity to advance your career as an Executive Assistant in a respected, industry-leading company, we invite you to apply now by clicking the job application button. Join a team where your contributions make a real impact and your professional growth is championed every step of the way.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.