Executive Assistant
Location: Gaithersburg, MD
Job Type: fulltime
Company: Christian Durand - State Farm Agency
Salary: $40000.0 - $60000.0 per year
Category: Administrative
Job Description Apply Now
The Executive Assistant plays a vital role in supporting senior leadership and ensuring the smooth operation of a dynamic insurance agency. As an Executive Assistant, you will use your organizational and multitasking abilities to handle a wide range of administrative and operational duties, directly impacting daily business functions. This position is well-suited for individuals who thrive in fast-paced environments and are passionate about delivering exceptional support to both internal teams and clients. Joining our agency as an Executive Assistant offers you the opportunity to become an integral part of a growing insurance business with a collaborative and inclusive culture.
The Executive Assistant is responsible for providing comprehensive administrative assistance to the agency’s leadership. This includes managing internal communications, assisting with financial processes, supporting employee onboarding, and performing various HR and office management tasks. The Executive Assistant also plays a key role in maintaining organized records, supporting social media efforts, and facilitating smooth coordination among team members. With a focus on professionalism, accuracy, and confidentiality, this role is essential for those looking to build a rewarding career in administrative support within the insurance sector. If you are ready to take the next step in your career as an Executive Assistant, we encourage you to apply by clicking the job application button.
Executive Assistant - SummaryAs an Executive Assistant, you will provide direct support to agency leadership, ensuring efficient management of administrative duties. This role involves a blend of operational, HR, and organizational tasks, offering a unique opportunity to contribute to a growing insurance agency. The Executive Assistant position is ideal for candidates with strong attention to detail, proactive problem-solving skills, and the ability to handle multiple priorities. Working as an Executive Assistant in this agency provides valuable experience in a collaborative, professional environment dedicated to high standards of client service and team success.
Duties & Responsibilities- Manage and respond to non-sensitive client emails in a timely and professional manner
- Prepare and organize reports for internal teams, compiling data as needed
- Assist with bill payments and tracking financial obligations for the office
- Support the onboarding process for new employees, ensuring a smooth transition
- Perform light HR tasks, such as maintaining employee records and assisting with basic communications
- Maintain organized records and files for efficient retrieval and compliance
- Coordinate with sales managers and other team members to facilitate workflow
- Handle various administrative duties to support the agent’s operations
- Oversee agency social media presence, contributing to positive brand awareness
- Competitive salary plus bonus, based on agency performance
- Comprehensive 401(k) retirement plan supporting your financial well-being
- Health benefits package and lifetime gym membership for wellness
- Paid time off, including vacation days and personal/sick leave
- Opportunity to gain valuable experience in a growing insurance agency
- Proven experience as an administrative assistant or executive assistant is preferred
- Strong organizational and multitasking skills to manage diverse responsibilities efficiently
- Exceptional attention to detail with excellent follow-through capabilities
- Proficiency in email communication and basic office software, such as Microsoft Office and Google Workspace
- Ability to maintain confidentiality and handle sensitive information appropriately
- Friendly, professional, and proactive attitude
- Must be able to work on-site as required by the agency’s operational needs
- Highly organized and efficient with a proactive approach to daily tasks
- Demonstrates professionalism, reliability, and discretion at all times
- Able to balance multiple priorities while maintaining accuracy and a positive attitude
- Communicates effectively with internal teams and external clients
- Possesses a collaborative mindset with a willingness to support agency growth
- Interested in professional growth and development within the insurance industry
- As an Executive Assistant, you will be joining a supportive and collaborative agency environment where your contributions have a direct impact on business success.
- The agency is dedicated to fostering a positive workplace culture and offers career growth opportunities for motivated individuals.
- While the agency is affiliated with State Farm, this position is with an independent contractor agent, not with State Farm Insurance Companies.
- Employment is contingent upon completing any applicable licensing requirements and training programs as determined by the agency.
- State Farm agents are independent contractors who hire their own employees; employees of State Farm agents are not employees of State Farm Insurance Companies.
- If you’re ready to advance your career as an Executive Assistant in a reputable insurance agency, apply today by clicking the job application button.