Executive Assistant
Location: Franklin, TN
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The Executive Assistant role is a key position responsible for delivering comprehensive administrative support to senior leadership within a fast-paced corporate environment. This position is designed for an experienced professional who possesses exceptional organizational abilities, outstanding communication skills, and a high level of professionalism and discretion. The Executive Assistant will play a pivotal role in ensuring that executive-level operations run smoothly, supporting the Chief People and Culture Officer, President/COO, and other executive team members through expert calendar management, scheduling, and priority coordination. Working with a forward-thinking organization specializing in innovative industry solutions, the Executive Assistant is expected to anticipate the needs of executives and act as a trusted partner to facilitate business objectives.
The Executive Assistant position offers the opportunity to work in a dynamic setting, contributing to the success of a leading organization that values adaptability, confidentiality, and a proactive approach to problem-solving. This role is ideal for candidates who have previously supported C-suite executives, possess a keen attention to detail, and are adept at handling competing priorities in a rapidly changing environment. If you are seeking a challenging yet rewarding administrative role with room for professional growth, this Executive Assistant position provides a unique path for career development in a respected company.
Executive Assistant - Summary- Provides high-level administrative support to senior executives, including the Chief People and Culture Officer and President/COO
- Manages complex executive calendars, schedules, and priorities with efficiency and discretion
- Serves as a trusted partner, anticipating executive needs and providing proactive solutions
- Operates in a fast-paced, innovative corporate environment
- Oversee and coordinate multiple executive calendars, ensuring optimal time management and scheduling for meetings, travel, and events
- Support executive decision-making by gathering information, preparing reports, and organizing critical documents
- Exercise impeccable judgment and discretion in handling confidential or sensitive information
- Act as a liaison between executives and internal/external stakeholders, representing the company with professionalism
- Prioritize and manage multiple tasks effectively, adapting quickly to changing priorities and deadlines
- Facilitate communication across departments to support executive projects and organizational goals
- Provide logistical support for meetings, including agenda preparation, minutes, and follow-up actions
- Assist in the coordination of executive travel arrangements and itineraries
- Proactively identify process improvements to increase efficiency in executive operations
- Maintain accurate records and files relating to executive activities
- Competitive compensation package tailored to industry standards for Executive Assistant roles
- Comprehensive benefits including Medical, Dental, Vision, and Life Insurance
- Employee Stock Ownership Program for long-term financial growth
- Access to dedicated Engagement Managers focused on your professional development and success
- Recognition as part of an award-winning organization known for excellence in staffing and talent management
- Minimum of 5 years of experience supporting C-suite executives in a corporate environment
- Expert-level skills in calendar management, including handling high-priority schedules and complex logistics
- Demonstrated ability to maintain strict confidentiality and exercise sound judgment
- Exceptional soft skills, including flexibility, adaptability, and effective communication
- Experience working in both remote and hybrid work environments
- Proactive and self-motivated professional with a strong sense of urgency and attention to detail
- Thrives under pressure and can manage multiple competing deadlines
- Respected for professionalism, discretion, and the ability to build trust with executive leadership
- Ability to quickly adapt to new technologies and changing business needs
- Excellent interpersonal skills, able to communicate effectively with all levels of the organization
- Opportunity to work in a vibrant area known for its business innovation and growth
- Join an organization with over 25 years of industry experience and a reputation for supporting employee success
- Recipient of the ClearlyRated's Best of Staffing® Client and Talent Award for 12 consecutive years
- Supportive and inclusive workplace culture that values diversity and professional development
If you are ready to take the next step in your administrative career and make a meaningful impact as an Executive Assistant, apply today by clicking the job application button. Join a thriving organization and become an essential part of a high-performing executive team.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.