Executive Assistant
Location: New York City, NY
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The role of Executive Assistant is integral to supporting high-level executives within the finance and private equity sectors. This position is designed for professionals who excel in fast-paced, dynamic environments and are adept at providing top-tier administrative assistance. As an Executive Assistant, you will be entrusted with managing sensitive information, coordinating complex schedules, and acting as a pivotal point of contact between executives, internal teams, and external stakeholders. This opportunity is perfect for individuals with a strong background in executive-level support, exceptional organizational skills, and a high degree of professionalism.
The Executive Assistant position offers the chance to work within a prestigious organization known for its industry leadership and commitment to employee growth and development. This role requires handling a range of administrative duties, from managing intricate travel arrangements to drafting executive communications. Successful candidates will possess advanced skills in Microsoft Office Suite and have a proven track record of supporting senior executives. If you are seeking a challenging and rewarding career as an Executive Assistant, we encourage you to apply and become part of a team that values excellence and dedication.
Executive Assistant - Summary- Provide comprehensive administrative support to high-level executives in the finance and private equity industries.
- Manage confidential information with the utmost discretion and professionalism.
- Coordinate complex calendars, schedule meetings, and arrange both domestic and international travel.
- Draft, review, and manage correspondence and communications on behalf of executives.
- Serve as a key liaison between executives, internal teams, and external contacts, representing the organization with courtesy and professionalism.
- Maintain and manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Handle confidential and sensitive information with complete discretion at all times.
- Prepare detailed itineraries and manage logistics for domestic and international travel, including expense reports and reimbursements.
- Draft, edit, and respond to emails, letters, and internal communications on behalf of executives.
- Coordinate and facilitate communication between executives, clients, and internal stakeholders.
- Provide support for meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist with special projects and other administrative tasks as assigned by executive leadership.
- Competitive compensation package designed to attract top talent in the executive support field.
- Comprehensive benefits, including medical, vision, and dental insurance.
- Access to an Employee Stock Ownership Program.
- Life insurance coverage provided.
- Opportunities for professional growth and advancement within an industry-leading organization.
- Recognition as a Best of Staffing® Client and Talent Award winner for multiple years.
- Minimum of eight years of experience as an Executive Assistant or in a similar executive support role.
- Bachelor's degree required.
- Extensive experience managing complex calendars and coordinating detailed travel arrangements for senior executives.
- Exceptional written and verbal communication skills.
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.
- High level of professionalism, integrity, and attention to detail.
- Demonstrates a proactive approach to problem-solving and can anticipate the needs of senior executives.
- Thrives in a dynamic, high-pressure environment and adapts quickly to changing priorities.
- Exhibits exceptional interpersonal skills and can build strong working relationships with diverse stakeholders.
- Maintains confidentiality and demonstrates sound judgment in all professional interactions.
- Possesses a strong work ethic and a commitment to excellence in executive support.
- This Executive Assistant role is part of a reputable organization with over 25 years of industry experience.
- The company offers a supportive work environment and a dedicated engagement manager focused on your success.
- Employees are encouraged to participate in professional development and training opportunities.
- Located in a prominent financial hub, this position provides exposure to top-tier clients and executives in the finance and private equity sectors.
- The organization is committed to diversity, equity, and inclusion in the workplace.
If you are ready to take the next step in your executive support career, apply now by clicking the job application button and join a team that is dedicated to your professional growth and success.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.