Executive Assistant
Location: CATONSVILLE, MD
Job Type: fulltime
Company: Alexander Brown - State Farm Agency
Salary: $50000.0 - $65000.0 per year
Category: Administrative
Job Description Apply Now
State Farm Agent, a leading presence in the insurance sector, is seeking a highly organized and detail-oriented Executive Assistant to support agency operations and drive productivity across multiple locations. This full-time career opportunity is ideal for a candidate who excels in an administrative capacity and is motivated to grow within a dynamic team environment. The Executive Assistant position requires someone who thrives in a fast-paced setting, is committed to supporting both leadership and team members, and is eager to contribute to the agency’s mission of delivering exceptional client service.
As an Executive Assistant, you will play a pivotal role in ensuring smooth day-to-day operations by coordinating administrative tasks, managing schedules, and supporting agency initiatives. You will be an integral part of the team, working closely with agency leadership, team members, and external partners to achieve organizational goals. Your ability to prioritize, multitask, and maintain confidentiality will be crucial to your success in this position.
This opportunity offers exposure to a broad range of administrative responsibilities and provides the chance to develop your skills in the insurance industry. While an insurance license is not required at the outset, obtaining a Property and Casualty license over time will be essential to fulfill all job functions and unlock your full earning potential.
We are committed to fostering a collaborative, supportive workplace where employees are valued for their contributions and encouraged to pursue professional growth. If you are proactive, resourceful, and passionate about making a difference, we invite you to apply for the Executive Assistant role and take the next step in your career journey by clicking the application button.
Executive Assistant - Summary- Support agency operations and leadership across multiple locations
- Ensure efficient workflow and team coordination in a fast-paced insurance environment
- Contribute to the agency’s mission of delivering outstanding client service
- Assist the agent with operational management over three locations and a 24-member team
- Create and run daily progress and sales reports to monitor agency performance
- Process payroll for the agency bi-monthly using Gusto and manage retirement contributions for eligible staff
- Handle monthly chargebacks for commission payments and oversee bill payments for agency operations and investment properties
- Monitor and approve paid time off requests to ensure adequate staffing coverage
- Coordinate recruitment activities, including applicant tracking and conducting phone screenings
- Assist with answering phone calls during staffing shortages and direct client inquiries from the agent’s email inbox
- Manage team schedules and maintain office supply inventory to support daily operations
- Collaborate with the events coordinator to help organize marketing events and prepare promotional materials
- Attend select sponsored or attended events throughout the year to represent the agency
- Conduct compliance checks and reporting activities as part of licensed responsibilities
- Competitive base salary structure
- Monthly bonuses tied to performance metrics
- Opportunities for advancement and professional growth
- Paid time off to support work-life balance
- Comprehensive group life insurance coverage
- Retirement plan for long-term financial security
- Gym membership as part of the wellness program
- Ongoing training and development opportunities
- Flexible work hours to accommodate personal and professional needs
- Ability to obtain a Property and Casualty insurance license within a designated timeframe
- Previous experience as an assistant or in an administrative support role
- Background in administrative or customer service roles, preferably in insurance or financial services
- Proficiency with Microsoft Office Suite and experience with agency management software
- Excellent verbal and written communication skills
- Strong organizational skills with an ability to multitask and prioritize effectively
- Professional and friendly demeanor, focused on client satisfaction
- High accuracy in data entry, document preparation, and record-keeping
- Ability to work independently and resolve issues proactively
- Resourceful, adaptable, and highly organized individual with strong attention to detail
- Team player who thrives in a supportive role and is motivated by opportunities to learn and grow
- Committed to maintaining confidentiality and handling sensitive information with discretion
- Excellent communicator who can interact effectively with team members, clients, and external partners
- This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agent employees are not employees of State Farm.
- The area offers a dynamic work environment with opportunities for professional networking and growth.
- Applicants motivated to succeed are encouraged to apply for the Executive Assistant position by clicking the job application button to begin the hiring process.