Executive Assistant
Location: Menlo Park, CA
Job Type: Contract To Hire
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
Are you an experienced professional ready to take on a critical support role as an Executive Assistant? Join a dynamic and rapidly growing organization offering a highly collaborative and team-oriented working environment. As an Executive Assistant, you will provide essential administrative and executive support, enabling the seamless functioning of multiple business units and ensuring that daily operations run smoothly. This full-time position is based in Menlo Park, CA, and offers an exciting opportunity for candidates who thrive in fast-paced, high-performance environments.
As an Executive Assistant, you will support senior leadership and various teams by managing complex schedules, coordinating domestic and international travel, and facilitating high-level communications. Your ability to handle sensitive and confidential information with utmost discretion is crucial. You will act as a key liaison between executives, portfolio organizations, investors, and guests, upholding professionalism and confidentiality at all times. The versatility to provide rotational afternoon reception desk coverage and assist junior executives as needed ensures you play a vital part in maintaining a productive and welcoming workplace environment in Menlo Park, CA.
This Executive Assistant position is ideal for individuals with a minimum of four years of relevant experience and a demonstrated ability to juggle multiple priorities simultaneously. Attention to detail, excellent written communication, and superior organizational and research skills are essential for this role. The company’s commitment to fostering a supportive culture and promoting from within means that you will have opportunities for career advancement and professional growth.
Working as an Executive Assistant, you will enjoy a comprehensive benefits package designed to support your overall well-being. The package includes competitive compensation, medical, dental, and vision insurance, and additional perks that reflect the organization’s strong commitment to its employees. The inclusive, team-first atmosphere is further enhanced by opportunities to participate in employee-driven programs, recognition for outstanding performance, and a workplace culture that values your unique contributions.
Join an award-winning employer recognized for its dedication to both client and employee satisfaction. The company’s longstanding success, with over 25 years of proven industry experience and recognition as a Best of Staffing® Client and Talent Award winner for 12 consecutive years, underlines its reputation as a top workplace in Menlo Park, CA. As an Executive Assistant, your efforts will directly impact the organization’s ongoing success and growth. Take the next step in your career and apply today by clicking the application button below.
Executive Assistant - Summary- Full-time Executive Assistant supporting senior executives and teams
- Based in Menlo Park, CA, within a highly collaborative, growing organization
- Key role in ensuring smooth daily operations and high-level support
- Provide comprehensive administrative and executive support to multiple teams
- Manage executives' calendars, schedule meetings, and coordinate domestic and international travel logistics
- Offer afternoon reception desk coverage on a rotational basis
- Support junior executives as needed
- Review and prioritize incoming mail and emails, ensuring timely and accurate communication management
- Act as a liaison with portfolio organizations, investors, and guests – maintaining professionalism and strict confidentiality
- Assist with research, reporting, and information management for executive decision-making
- Contribute to a positive work culture by embracing team-oriented values
- Competitive compensation package
- Full benefits, including medical, dental, and vision insurance
- Employee Stock Ownership Program
- Life insurance coverage
- Comprehensive support for employee well-being
- Opportunities for advancement within a recognized industry leader
- Minimum of four years' experience as an Executive Assistant or in a comparable administrative support role
- Proven ability to manage sensitive and confidential information with discretion
- Strong organizational skills with experience in managing complex calendars and schedules
- Excellent written communication and research skills
- Demonstrated ability to multi-task and prioritize in fast-paced environments
- College degree preferred
- Professional and diplomatic communicator
- Highly organized and detail-oriented
- Flexible, adaptable, and able to handle shifting priorities
- Self-motivated, proactive, and collaborative team member
- Committed to maintaining confidentiality and high ethical standards
- Work environment is team-oriented, innovative, and supportive
- Recognized as a top employer with numerous industry awards for excellence
- Company mission focuses on employee satisfaction and professional development
- Located in Menlo Park, CA – a vibrant area with access to leading industry opportunities
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.
Ready to make an impact as an Executive Assistant? Click the application button to submit your application and take the next step in your career journey with a industry-leading company in Menlo Park, CA.