Executive Assistant
Location: Bolingbrook, IL
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The Executive Assistant position offers an exciting opportunity to provide high-level administrative support to senior leadership within a thriving retail organization. As an Executive Assistant, you will play a pivotal role in ensuring operational efficiency and facilitating smooth communication and logistics for executives. This full-time role is based in Bolingbrook, Illinois, and requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, dynamic environment.
As an Executive Assistant, your primary responsibilities will include managing complex schedules, coordinating travel arrangements, and serving as a key point of contact between executives and internal or external stakeholders. This role is ideal for experienced administrative professionals who thrive under pressure, value confidentiality, and demonstrate advanced proficiency with administrative tools and software. You will be instrumental in supporting high-level decision-making and ensuring effective time management for the executive team.
Bolingbrook, Illinois, offers a vibrant business community and an excellent environment for professionals seeking career growth and stability in the retail sector. By joining this leading organization, you will gain exposure to a range of strategic initiatives and play an integral role in driving daily operations and special projects forward.
Executive Assistant - Summary- Provide comprehensive administrative support to senior executives, ensuring efficient daily operations and effective communication across departments.
- Leverage advanced knowledge of productivity software to prepare reports, presentations, and correspondence for executive review.
- Serve as a liaison between executives and internal as well as external stakeholders, handling sensitive information with the utmost discretion.
- Manage and coordinate complex calendars for multiple high-level executives, including scheduling of meetings, appointments, and events across various time zones.
- Arrange and oversee detailed domestic and international travel plans, including itineraries, accommodations, and transportation.
- Develop and prepare a wide range of executive-level documents, such as correspondence, meeting materials, presentations, and reports.
- Collaborate with various departments to organize and execute special projects, meetings, and company-wide initiatives.
- Respond to inquiries, requests, and assignments promptly and professionally, maintaining confidentiality at all times.
- Prioritize and manage multiple tasks and assignments simultaneously, ensuring deadlines are met and executive needs are anticipated.
- Support the executive team by researching and compiling information as needed for decision-making and project planning.
- Competitive compensation package aligned with industry standards for executive support roles.
- Comprehensive benefits package including Medical, Dental, and Vision insurance, as well as Life Insurance.
- Employee Stock Ownership Program providing long-term financial growth opportunities.
- Access to additional perks such as a dedicated Engagement Manager and recognition from ClearlyRated’s Best of Staffing® awards.
- Minimum of 5 years of direct experience supporting senior or executive-level leaders, preferably within retail, merchandising, or a related industry.
- Demonstrated expertise in managing complex and high-volume calendars, including experience with international travel arrangements.
- Advanced proficiency in Microsoft Outlook, Teams, Word, PowerPoint, Excel (including advanced functions), and Concur.
- Outstanding organizational and multitasking abilities, with the capacity to balance competing priorities and deadlines efficiently.
- Proven ability to handle sensitive and confidential information with the highest level of integrity and discretion.
- Self-motivated professional with a proactive approach to problem-solving and the ability to anticipate executive needs.
- Exceptional communication skills, both written and verbal, with a strong attention to detail.
- Team player who thrives in a collaborative, fast-paced environment and adapts quickly to changing priorities.
- Experience supporting C-suite or high-level executives in the retail or related sectors is highly desirable.
- Exemplary judgment, professionalism, and a commitment to maintaining confidentiality.
- This Executive Assistant position is within a reputable retail organization known for its commitment to employee success and growth.
- Opportunities for professional development and advancement within the company structure.
- Support from an experienced Engagement Manager dedicated to your success.
- Recognition as a 12-time recipient of the ClearlyRated’s Best of Staffing® Client and Talent Award.
- Inclusive, supportive work culture that values diversity and equal opportunity.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.
If you are an experienced administrative professional ready to elevate your career as an Executive Assistant, we encourage you to apply now by clicking the application button and take the next step toward joining a dynamic team in Bolingbrook, Illinois.