Executive Assistant
Location: Philadelphia, PA
Job Type: Remote
Company: Viewline Ventures
Category: Administration
Job Description Apply Now
We are seeking an experienced Executive Assistant to join our innovative technology startup operating at the intersection of alternative markets and quantitative strategy. As a fast-growing, data-driven company supported by seasoned industry leaders, we are committed to building the operational backbone necessary to drive high performance and scale. Joining our team means playing a crucial role in maintaining the efficiency, focus, and effectiveness of our founder, who possesses a proven record of execution and business growth. This position is a unique opportunity for an organized, tech-savvy, and adaptable professional who thrives in dynamic and fast-paced environments.
As an Executive Assistant, you will serve as the right hand to our founder, working closely to ensure that priorities are managed, time is protected, and operational excellence is achieved. You will be responsible for handling a broad range of administrative and strategic tasks, enabling the founder to concentrate on high-impact initiatives. This role is best suited for candidates who excel at streamlining complexity, possess exceptional communication skills, and can proactively anticipate needs before they arise. The ideal candidate is comfortable with ambiguity, welcomes change, and is eager to contribute to the evolution of a cutting-edge company.
Located remotely with a preference for US-based candidates, this full-time role requires at least two years of experience supporting executives or managing operations in a startup or similarly fast-moving organization. You will be entrusted with managing the founder's workflow, prioritizing tasks, and serving as an operational extension of executive leadership. Your ability to adapt, solve problems, and maintain clarity in chaotic situations will be essential to your success in this pivotal role.
If you are passionate about working in high-growth environments, are highly organized, and enjoy being at the center of company-building activities, we invite you to apply for this exciting Executive Assistant opportunity. Click the apply button to take the next step in your career and make a meaningful impact alongside a mission-driven team.
Executive Assistant - Summary- Serve as the primary support to the founder of an innovative technology startup
- Enable executive focus by managing priorities, schedules, and operational tasks
- Contribute to building a high-performance, data-driven company
- Remote, full-time position with a preference for candidates based in the US
- Manage the founder's calendar, schedule meetings, and protect time for strategic work
- Prepare meeting materials, ensure follow-ups, and anticipate upcoming needs
- Prioritize tasks and messages, helping the founder focus on urgent and important matters
- Coordinate with internal and external stakeholders to facilitate operational flow
- Assist with unstructured and ad hoc tasks, identifying solutions and executing promptly
- Proactively identify challenges, remove roadblocks, and escalate issues as needed
- Maintain adaptability as the role evolves in response to company growth and change
- Competitive compensation package
- Opportunity to work closely with experienced executives and industry leaders
- Gain exposure to all aspects of company-building in a high-growth environment
- Shape your role and contribute to a dynamic, mission-driven organization
- Minimum of 2 years experience as an executive assistant, chief of staff, or in an operations role within a startup or fast-paced setting
- Exceptional organizational skills and ability to bring order to chaotic situations
- Strong written and verbal communication skills, with the ability to represent the founder effectively
- Proficiency with technology, including familiarity with digital tools and platforms
- High level of emotional intelligence, discretion, and relationship management skills
- Demonstrated proactivity, resourcefulness, and ability to work independently
- Comfortable navigating ambiguity and adapting to rapid change
- Experience supporting founders or C-level executives
- Familiarity with tools such as Notion, Discord, Google Workspace, and Airtable
- Interest in startups, investing, alternative markets, or behavioral strategy
- Ability to thrive in a high-autonomy, fast-evolving environment
- Proven track record as an organizational powerhouse
- Remote role with US-based candidate preference
- Full-time employment
- Collaborative, supportive team culture focused on innovation and growth
- Legal Disclaimer: We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Take the next step in your career and apply now to become an integral part of our ambitious team as an Executive Assistant. Click the apply button to submit your application.