Executive Assistant
Location: NEW YORK, NY
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
Are you a highly organized and adaptable professional seeking a challenging role as an Executive Assistant? IDR is currently looking for an Executive Assistant to provide comprehensive administrative support to top executives at a leading organization in New York. This full-time opportunity is ideal for individuals who excel in dynamic, fast-paced environments and have a strong background in executive administration. Join a supportive, team-oriented culture where your skills will be valued and your career can thrive.
As an Executive Assistant, you will play a pivotal role in supporting executives, managing complex calendars, coordinating travel, and ensuring the smooth operation of daily business activities. Your ability to multitask, prioritize effectively, and maintain confidentiality will be essential in this position. The Executive Assistant will also provide backup support across various departments, offering the flexibility and commitment that are vital to the organization's success.
Located in the vibrant city of New York, this position provides the opportunity to be part of a large, industry-leading organization recognized for its inclusive and collaborative workplace. If you are ready to take the next step in your career as an Executive Assistant, we encourage you to apply today by clicking the job application button below.
Executive Assistant - Summary- Full-time Executive Assistant role supporting top-level executives in a prominent organization
- Key administrative position requiring flexibility, attention to detail, and excellent communication skills
- Opportunity to provide backup support across multiple business areas and departments
- Located in New York, offering the chance to work in a major business hub
- Deliver high-level administrative support to various executives, including managing complex calendars, scheduling meetings, and coordinating appointments
- Provide backup coverage for other assistants and familiarize yourself with their workloads and responsibilities to ensure seamless support
- Handle planning and logistics for both domestic and international travel, create detailed itineraries, agendas, and backup materials
- Prepare and process accurate expense reports in compliance with company policy
- Translate executive requests and requirements into actionable objectives and manage the process for successful completion
- Provide afternoon coverage at the reception desk, ensuring a professional and welcoming environment for visitors and staff
- Competitive compensation package tailored to experience and qualifications
- Comprehensive healthcare coverage, including medical, dental, vision, and life insurance
- Employee Stock Ownership Program (ESOP) for long-term financial growth
- Access to a supportive, close-knit, and team-oriented workplace culture
- Opportunities for professional development within an industry-leading organization
- 1-3 years of experience in an executive assistant or similar administrative role
- Bachelor’s degree preferred
- Experience in the financial industry highly desirable
- Exceptional written, editing, and verbal communication skills
- Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with Concur Expense Solutions is a plus
- Strong organizational and time management capabilities, with a keen attention to detail
- Critical thinker with the ability to handle multiple priorities simultaneously
- Demonstrates adaptability and resourcefulness in a fast-paced business environment
- Highly professional, discreet, and able to maintain strict confidentiality
- Proactive problem-solver who anticipates executive needs and efficiently manages competing demands
- Team player who contributes positively to a collaborative workplace culture
- Displays excellent customer service skills and a positive, can-do attitude
- Position is located in New York, a thriving city known for its diverse business community and networking opportunities
- Join an organization with over 25 years of proven industry experience and a record of excellence, including multiple staffing awards
- Firm commitment to diversity, equity, and inclusion, with a strong adherence to EEOC and civil rights law
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.
If you are ready to make a meaningful contribution as an Executive Assistant in New York, do not miss this opportunity. Click the apply button to submit your application and take the next step in your career journey!