Document Control Specialist
Location: Buffalo, NY
Job Type: Part Time Regular
Company: Stark Tech Group
Category: Adminstrative
Job Description Apply Now
The Document Control Specialist plays a vital role in ensuring the effective management and integrity of organizational documentation, with a strong focus on ISO 9001 Quality Management standards. This position requires the meticulous oversight of both electronic and paper documents, ensuring that all records are accurately created, tracked, filed, distributed, and maintained according to regulatory, legal, and quality compliance requirements. As a Document Control Specialist, you will coordinate document revisions, uphold strict version control protocols, and support internal and external audits by ensuring all records are complete and accessible. This role is crucial for maintaining the company’s commitment to high-quality standards and regulatory compliance, making it a cornerstone position within the quality management framework.
In this part-time, in-office role, the Document Control Specialist will interact with multiple departments, facilitating smooth document workflows and fostering a culture of accuracy and accountability. You will utilize advanced document management systems and industry-leading software such as SharePoint, Documentum, and the Microsoft Office Suite, demonstrating both technical proficiency and strong organizational skills. As an essential member of the quality and compliance team, you will contribute to continuous improvement efforts and help the organization maintain its reputation for excellence. If you are passionate about process optimization, regulatory compliance, and supporting operational efficiency, this career opportunity offers a rewarding path for professional growth.
Document Control Specialist - Summary- Responsible for overseeing and maintaining all quality management documentation in alignment with ISO 9001 standards.
- Ensures the accuracy, security, and accessibility of both digital and physical documents throughout their lifecycle.
- Coordinates document revision processes and maintains up-to-date records for regulatory and audit readiness.
- Collaborates closely with internal teams to support organizational compliance and operational excellence.
- Administer document control processes, including creation, review, approval, distribution, and archiving of documents.
- Implement and monitor strict version control and change management protocols to ensure document integrity.
- Support compliance with quality management systems, specifically ISO 9001, through accurate record-keeping and process documentation.
- Assist with internal and external audits by preparing and providing required documentation.
- Manage and maintain electronic document management systems (EDMS) and physical filing systems for secure and efficient retrieval.
- Facilitate communication between departments for the timely review and revision of documents.
- Train staff on document control procedures and best practices, promoting a culture of quality and compliance.
- Ensure confidentiality, security, and compliance of all documents according to company policies and industry standards.
- Identify opportunities to enhance document control processes and contribute to continuous improvement initiatives.
- Competitive compensation based on experience and qualifications.
- Comprehensive benefits package including paid time off, 401(k) plan with employer match, and medical coverage.
- Access to wellness programs and career development resources to support your growth and well-being.
- Opportunities to advance within a dynamic and innovative organization focused on sustainability and energy solutions.
- Positive, supportive work environment where skills and contributions are recognized and rewarded.
- Associate's degree in business administration, information management, or a related field preferred; equivalent experience considered.
- At least two years of experience in document control or administrative support roles within relevant industries.
- Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems such as SharePoint or Documentum.
- Strong understanding of document control principles, version control, and regulatory or quality compliance standards.
- Ability to work independently and collaboratively in a fast-paced, multi-departmental environment.
- Prior experience supporting audits, regulatory compliance, or quality control systems is highly desirable.
- Detail-oriented and highly organized, with a commitment to process accuracy and data integrity.
- Proactive communicator with strong interpersonal skills for cross-functional collaboration.
- Skilled in utilizing document management platforms and adapting to new technologies quickly.
- Ability to manage multiple tasks and priorities with professionalism and a customer-focused approach.
- Demonstrated ability to maintain confidentiality and uphold company policies regarding sensitive data.
- This is a part-time, in-office position, providing flexibility while supporting vital quality management functions.
- The company’s mission is to drive sustainability and operational excellence through energy-efficient technologies, offering employees the opportunity to contribute to meaningful initiatives.
- Located in a growing organization recognized for leadership in facilities and energy solutions, this role offers a unique chance to grow your career in an innovative environment.
- We are an Equal Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
If you are ready to take the next step in your career as a Document Control Specialist, apply now by clicking the application button. Join a team that values your skills and dedication, and help us achieve the highest standards of quality management and regulatory compliance.