Administrative Operations Manager
Location: Oakland Park, FL
Job Type: Permanent
Company: Palm Careers
Category: Healthcare
Job Description Apply Now
Administrative Operations Manager - SummaryPalm Health Resources, a leading national healthcare staffing firm, is seeking a highly organized and resourceful Administrative Operations Manager to join our dynamic team. In this full-time, in-office role, you will serve as a pivotal link between our medical professionals, sales team, and leadership, ensuring seamless operational support across all facets of our organization. The Administrative Operations Manager position offers an exciting opportunity to work within a mission-driven environment that values innovation, efficiency, and service excellence. This role is designed for professionals who thrive in fast-paced settings, excel at multitasking, and are passionate about supporting healthcare teams to deliver outstanding patient care. Working in this role, you will be able to make a tangible difference every day while advancing your career in the healthcare staffing industry.
Located within a vibrant and supportive work environment, Palm Health Resources is dedicated to fostering an inclusive and collaborative culture where your skills and insights will be recognized and developed. We are committed to helping our team members grow, offering opportunities to expand your skills and take on new challenges as the company continues to thrive nationwide. If you are searching for a high-impact position with room for professional development and the chance to contribute to a leading healthcare staffing firm, the Administrative Operations Manager role may be the perfect fit for you. Apply today by clicking the job application button and take your career to the next level.
Duties & Responsibilities- Act as the primary point of contact for traveling medical professionals, conducting welcome calls and explaining travel, timesheet, and expense procedures.
- Coordinate travel logistics, including booking accommodations and managing airline rewards programs with third-party vendors.
- Oversee expense reporting and accounts receivable processes, reconciling travel expenses and following up on client payments to ensure timely processing.
- Support the sales team with a range of administrative tasks, including billing, payroll, and vendor coordination.
- Maintain and organize accurate provider data, prepare detailed reports, and document information in CRM/ATS systems.
- Identify operational inefficiencies or issues and communicate proactively with the leadership team to implement improvements.
- Competitive salary commensurate with experience and industry standards.
- Comprehensive benefits package, including health, dental, and vision coverage options.
- Opportunities for professional growth, development, and advancement within a nationally recognized healthcare staffing firm.
- Family-oriented culture and a positive, collaborative work environment.
- Flexible work environment with options for in-office and remote arrangements, depending on business needs.
- Access to ongoing training and support to foster career progression and skill development.
- Bachelor’s degree or equivalent experience in a professional administrative setting.
- Demonstrated ability to manage multiple priorities and consistently meet deadlines with accuracy and attention to detail.
- Strong communication, interpersonal, and problem-solving skills.
- Proficiency in Microsoft Office Suite and familiarity with billing or expense management platforms.
- Experience with CRM/ATS systems is highly desirable.
- Customer-centric mindset with the ability to work autonomously and collaboratively within a team environment.
- A proactive and solutions-oriented professional who thrives in dynamic, fast-paced environments.
- Highly organized, detail-focused, and capable of efficiently juggling multiple tasks and responsibilities.
- Excellent communicator who can foster positive relationships with colleagues, leadership, and external vendors.
- Committed to providing exceptional support to both internal teams and external medical professionals.
- Adaptable, willing to learn new systems, and eager to contribute to continuous process improvement.
- Palm Health Resources is deeply committed to diversity, equity, and inclusion. We believe in creating a welcoming environment where every team member can thrive.
- Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or sexual orientation.
- This is a drug-free workplace. Employment is contingent upon passing a pre-employment drug screening.
- Located in a vibrant area, this position offers a unique opportunity to grow your career within a supportive and innovative healthcare staffing organization.
If you are ready to take the next step in your administrative career and contribute to a thriving healthcare staffing team, apply now by clicking the job application button and join Palm Health Resources today!