Administrative Assistant
Location: La Mirada, CA
Job Type: Full Time
Company: Core Linen Services
Job Description Apply Now
The Administrative Assistant plays a vital role in ensuring the seamless operation of office administration and support functions. This position is responsible for performing a wide range of clerical and administrative tasks to facilitate the smooth workflow of office activities. An Administrative Assistant utilizes excellent organizational and communication skills to coordinate daily operations, support staff, and provide exceptional service to both internal and external stakeholders. The ideal candidate is detail-oriented, capable of multitasking, and able to adapt to the evolving needs of a dynamic office environment.
As an Administrative Assistant, you will be at the center of office operations, supporting both routine and specialized administrative processes. You will interact with staff members, management, and external contacts, handling communications, organizing records, and contributing to the overall efficiency of the office. Your ability to manage calendars, schedule meetings, and maintain accurate records will be critical in supporting the team’s productivity and ensuring that business objectives are met. Proficiency in office technology, including word processing, spreadsheets, and office machines, is essential for success in this role.
This position offers an excellent opportunity to develop a thorough understanding of office administration and to build a foundation for career growth within a professional office setting. The Administrative Assistant position is ideal for someone who thrives in a collaborative environment, is comfortable taking initiative, and enjoys supporting a team to achieve shared goals. By joining the organization, you will contribute to a professional, efficient, and positive workplace culture.
Administrative Assistant - Summary- Provides comprehensive administrative and clerical support to ensure efficient office operations.
- Acts as a key point of contact for staff, management, and external stakeholders.
- Utilizes organizational skills to manage multiple tasks and responsibilities with accuracy and professionalism.
- Supports daily office functions, maintains records, and facilitates communication within the organization.
- Train staff members in the use of computer applications and office procedures.
- Answer telephones, direct calls, take messages, and perform errands as required.
- Prepare meeting agendas, attend meetings, and record and transcribe minutes.
- Arrange travel, manage work schedules, calendars, and appointments.
- Open and route incoming mail, respond to correspondence, and prepare outgoing mail.
- Compile, copy, sort, and file records of office activities and business transactions.
- Prepare and mail bills, contracts, policies, invoices, and checks.
- Operate office machines, such as photocopiers, scanners, fax machines, voicemail systems, and computers.
- Type, format, proofread, and edit correspondence, reports, and other documents.
- Review files and records to obtain information to respond to internal and external requests.
- Compute, record, and proofread data and other information with high accuracy.
- Process and prepare documents, such as business or government forms and expense reports.
- Maintain and update filing, inventory, mailing, and database systems.
- Communicate with customers, employees, and others to answer questions, disseminate information, take orders, and address complaints.
- Collect, count, and disburse money; perform basic bookkeeping and complete banking transactions.
- Troubleshoot office equipment issues and coordinate necessary repairs.
- Perform other administrative duties as assigned to support office needs.
- Competitive salary commensurate with experience and qualifications.
- Comprehensive benefits package, which may include health insurance, retirement plans, paid time off, and professional development opportunities.
- Access to a collaborative and supportive work environment focused on employee well-being and growth.
- High school diploma or equivalent required; additional education or certifications in office administration preferred.
- Proven experience in administrative or office support roles is beneficial.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment.
- Strong organizational, communication, and interpersonal skills.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Excellent time management skills and ability to prioritize tasks effectively.
- Attention to detail and high level of accuracy in all work performed.
- Ability to work both independently and as part of a team in a fast-paced environment.
- Resourceful and adaptable individual who can quickly learn new systems and procedures.
- Demonstrates initiative and a proactive approach to solving problems.
- Possesses strong organizational and multitasking abilities.
- Communicates effectively with colleagues, management, and external contacts.
- Displays professionalism, reliability, and a positive attitude in all interactions.
- Committed to supporting the mission and values of the organization.
- The Administrative Assistant role offers a meaningful opportunity to contribute to the efficiency and success of the office environment.
- Excellent opportunity for career growth and professional development within a supportive organization.
- Applicants are encouraged to apply by clicking the job application button to take the next step toward joining a dynamic and inclusive team.
- The organization is an Equal Opportunity Employer and is committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.