Administrative Assistant
Location: Tonawanda, NY
Job Type: Full Time Regular
Company: Stark Tech Group
Category: Administration & Support
Job Description Apply Now
The Administrative Assistant plays a crucial role in ensuring the smooth operation of the organization by delivering exceptional support and maintaining the highest standards of professionalism. As the first point of contact for clients, guests, and employees, the Administrative Assistant is responsible for creating a positive and welcoming impression, setting the tone for the overall client and employee experience. This position is deeply involved in a variety of administrative tasks, including managing phone lines, handling mail, overseeing reception and conference rooms, and coordinating daily activities within our corporate Innovation Center.
The Administrative Assistant position requires an individual who is highly organized, detail-oriented, and eager to learn and grow within the organization. The role provides ample opportunities to expand responsibilities over time, making it an excellent choice for ambitious professionals looking to further their careers in office administration. The successful candidate will be technologically adept, with strong proficiency in Microsoft Office Suite and familiarity with other essential business software such as Concur and Adobe. In addition to routine office management, the Administrative Assistant will assist project managers with contract and billing processes, prepare performance reports, manage office supply inventory, and ensure the accuracy of federal contract revenue reporting.
Working as an Administrative Assistant offers the chance to be part of a forward-thinking company specializing in facilities and energy solutions. Employees benefit from being part of a team that supports innovation, sustainability, and employee well-being. The company provides comprehensive benefits, competitive compensation, and numerous opportunities for professional growth. For those seeking to build a rewarding career in a customer-focused, dynamic environment, this role offers an ideal platform to demonstrate initiative, resourcefulness, and collaboration skills. Apply today by clicking the job application button and take the next step in your career as an Administrative Assistant.
Administrative Assistant - Summary- Acts as the first point of contact for all clients, guests, and employees, delivering concierge-level customer service.
- Coordinates daily operations of the corporate Innovation Center, including phones, mail, reception, and conference rooms.
- Supports administrative functions and assists project managers with contract, billing, and performance reporting tasks.
- Ensures the accuracy of federal contract revenue reporting and manages office operations efficiently.
- Opportunities for career advancement within a company focused on innovation and employee growth.
- Greet and assist clients, guests, and employees, providing an exceptional first impression of the organization.
- Manage incoming phone calls and mail, ensuring timely and accurate distribution.
- Oversee the scheduling and maintenance of reception areas and conference rooms.
- Coordinate daily activities within the Innovation Center, supporting overall organizational efficiency.
- Prepare and maintain performance reports as required.
- Assist project managers with contract administration and billing processes.
- Maintain office supply inventory and manage ordering processes to ensure necessary supplies are on hand.
- Support accurate federal contract revenue reporting to comply with regulatory requirements.
- Adapt to changing environments and take initiative in improving office processes.
- Competitive pay package reflecting skills and experience in the administrative field.
- Comprehensive benefits, including paid time off and medical coverage.
- 401(k) plan with employer match to support long-term financial planning.
- Access to wellness programs promoting employee health and work-life balance.
- Career development opportunities with a focus on professional growth and advancement.
- Supportive and positive work environment within an innovative and fast-growing company.
- Bachelor's degree preferred.
- Minimum of three years of experience in reception or administrative roles.
- Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with Concur, Adobe, and similar business software is preferred.
- Demonstrated organizational skills, accuracy, and ability to manage multiple tasks in a fast-paced environment.
- Strong written and verbal communication skills.
- Resourcefulness, initiative, and ability to work both independently and collaboratively.
- Adaptability and flexibility in a dynamic work setting.
- Customer service-oriented professional with a polished, welcoming demeanor.
- Eager to learn, grow, and take on increasing levels of responsibility within the organization.
- Technologically adept and open to utilizing new tools and software to enhance efficiency.
- Strong team player who thrives in a collaborative, innovative environment.
- Proactive problem solver who takes ownership of daily tasks and seeks out ways to improve processes.
- Joining this organization means becoming part of a team that values innovation, sustainability, and employee well-being.
- The company is recognized for its advancement in integrating systems, providing energy-efficient solutions, and supporting renewable technologies.
- Employees are supported with a positive workplace culture, career development resources, and opportunities for advancement.
- Apply today by clicking the job application button to begin your career as an Administrative Assistant and make a meaningful impact within the organization.