Administrative Assistant
Location: TEMPE, AZ
Job Type: fulltime
Company: Mauricio Leon-Risemberg - State Farm Agency
Salary: $20.0 - $26.0 per hour
Category: Customer Service
Job Description Apply Now
The Administrative Assistant plays a pivotal role in supporting daily operations, scheduling, and compliance-related tasks within a reputable insurance agency. This stable office position offers the opportunity to work with a well-established agency, providing vital organizational support to keep the business running smoothly and efficiently. The Administrative Assistant position is ideal for professionals who excel at multitasking, have a strong attention to detail, and thrive in a fast-paced office environment where they can make a meaningful impact every day.
As an Administrative Assistant, you will be responsible for a range of duties that help sustain the agency's workflow, from managing calendars and appointments to processing payroll and assisting with compliance. You will also play a significant part in maintaining accurate records, reviewing commissions, facilitating payment processing, and communicating with clients. This is a great opportunity for individuals seeking a full-time or part-time administrative role in a supportive and growth-oriented setting. The agency values professionalism, confidentiality, and a customer-focused mindset, providing comprehensive training for all internal systems and processes.
Located in Tempe, AZ, this insurance agency offers a welcoming and professional work environment. Employees are encouraged to take initiative and pursue additional responsibilities as they become comfortable in the role, with opportunities for career growth within the organization. Bilingual candidates in Spanish and English are especially encouraged to apply, though this is not a requirement for consideration. If you are looking for a long-term administrative position where you can contribute to a positive office culture and develop your professional skills, the Administrative Assistant role could be the perfect fit for you.
Administrative Assistant - Summary- Essential support role within a busy insurance agency.
- Focuses on office organization, scheduling, and compliance tasks.
- Opportunity for professional growth and skill development within the agency.
- Training provided for all agency-specific systems and processes.
- Process payroll twice monthly, ensuring accuracy and confidentiality.
- Manage calendars, confirm appointments, and send reminders to staff and clients.
- Coordinate internal schedules and assist with daily operational logistics.
- Utilize agency systems for data entry, compliance tracking, and workflow management (all training provided).
- Review commissions and verify accuracy to support financial compliance.
- Assist with account balancing and payment processing for compliance purposes.
- Compile, organize, and maintain data from team members for reporting and tracking purposes.
- Communicate professionally with clients via phone, email, and text to address inquiries and provide updates.
- Send thank-you cards and follow-up communications to new clients to ensure excellent service.
- Maintain organization using Outlook and other office management tools.
- Support general office operations, including administrative and clerical tasks as needed.
- Competitive hourly compensation, commensurate with experience.
- Stable employment in a reputable agency environment.
- Long-term position with opportunities for growth and advancement.
- Supportive and collaborative office culture.
- No insurance license required to start; on-the-job training provided.
- Potential to transition into expanded or licensed roles in the future.
- Experience in an administrative, personal assistant, office assistant, or coordinator role preferred.
- Strong attention to detail and proven ability to handle confidential information responsibly.
- Proficiency with Outlook, email communications, and basic office productivity software.
- Excellent professional communication and time-management skills.
- Bilingual in Spanish/English is a plus, but not required.
- Ability to multitask, prioritize responsibilities, and adapt to changing office needs.
- Positive attitude and willingness to learn new systems and procedures.
- Dependable, organized, and proactive in handling a variety of administrative tasks.
- Comfortable working both independently and as part of a team in a dynamic office setting.
- Committed to providing exceptional service to clients and colleagues alike.
- Eager to develop new skills and advance within the agency.
- Values a stable, long-term position with room for professional growth.
- This Administrative Assistant role offers the chance to join a supportive insurance agency with strong community roots in Tempe, AZ.
- The agency provides comprehensive training, making it a welcoming environment for both experienced professionals and those seeking to expand their administrative skills.
- Submit your application today and take the next step toward a rewarding administrative career in a respected insurance agency. Click the job application button to apply now and become an integral part of a dynamic and dedicated team.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.