Administrative Assistant
Location: Anderson, CA
Job Type: Full time
Company: K2 Staffing
Salary: $
Category: Administration
Job Description Apply Now
The role of Administrative Assistant is a vital position within any construction or engineering organization, providing essential support to project teams and ensuring the seamless operation of day-to-day office functions. This opportunity is with a highly respected engineering firm recognized for its technical expertise and commitment to delivering superior results on both public and private sector projects. As an Administrative Assistant, you will play a key role in supporting engineering and project management teams, handling complex documentation, and facilitating communication across multiple stakeholders.
Located in Northern California, the company has earned a reputation for fostering a collaborative work environment and maintaining strong client relationships. In this full-time Administrative Assistant position, you will be responsible for a wide array of tasks that contribute to the successful execution of infrastructure and construction projects from their initial concept through to completion. This is an excellent opportunity for individuals with prior administrative experience in construction or engineering to further their careers in a dynamic and rewarding setting.
Working as an Administrative Assistant, you will utilize your skills in organization, communication, and document management to support high-performing teams. You will be expected to prepare and manage various forms of project documentation, maintain accurate records, coordinate meetings, and ensure efficient office operations. Your ability to interface professionally with clients, vendors, subcontractors, and internal team members will be essential to your success in this role.
In addition, the Administrative Assistant position requires proficiency with Microsoft Office Suite and familiarity with document management or industry-specific software. A strong attention to detail, high level of accuracy, and a professional demeanor are crucial, as you will be entrusted with sensitive information and must adhere to company procedures and confidentiality standards at all times.
Individuals who thrive in fast-paced, team-oriented environments and possess a strong foundation in administrative support within the construction or engineering sector are encouraged to apply for this Administrative Assistant role. The company values continuous improvement and offers opportunities for growth, making this position ideal for those seeking to expand their skills and take on increasing responsibilities over time.
If you are looking for a position where your organizational strengths, communication abilities, and professional integrity will be highly valued, this Administrative Assistant opportunity is the perfect match for you. Join a company that is dedicated to excellence and innovation in every project, and take the next step in your career by submitting your application today.
Administrative Assistant - Summary- Provide critical administrative support to engineering and project management teams.
- Support the firm's mission of delivering high-quality infrastructure and construction projects.
- Ensure seamless office operations and contribute to a collaborative workplace culture.
- Prepare, format, and manage project documentation including reports, correspondence, submittals, and meeting materials.
- Maintain organized electronic and physical filing systems for projects, contracts, and records.
- Assist with document control, including tracking revisions, approvals, and distribution.
- Coordinate calendars, schedule meetings, and prepare agendas and meeting minutes.
- Support proposal preparation, including assembling qualification packages and bid documents.
- Process incoming and outgoing correspondence and communications in a professional manner.
- Assist with invoicing, expense tracking, and basic accounting or billing support as needed.
- Interface with clients, vendors, subcontractors, and internal staff courteously and efficiently.
- Perform general office management tasks such as ordering supplies and coordinating office needs.
- Ensure compliance with company procedures, project requirements, and confidentiality standards.
- Competitive compensation package commensurate with experience and industry standards.
- Comprehensive benefits, including medical, dental, and retirement plans (details provided during interview process).
- Opportunities for professional development and career advancement within a respected engineering firm.
- Minimum of 3–5 years of administrative experience within construction, engineering, or a related professional services environment.
- High school diploma or equivalent required; associate’s degree or higher is a plus.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with document management or construction software is a plus.
- Strong organizational skills and ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy, especially with technical and project documentation.
- Professional demeanor and strong interpersonal and customer service skills.
- Ability to work independently and as part of a team.
- Familiarity with construction or engineering terminology, workflows, and project lifecycles preferred.
- Experienced administrative professional with a background in supporting construction or engineering teams.
- Detail-oriented and organized, with the ability to manage complex documentation and multiple tasks simultaneously.
- Proficient in Microsoft Office and comfortable learning new software as needed.
- Strong communicator who is able to interact with various stakeholders professionally.
- Adaptable, resourceful, and eager to contribute to a collaborative team environment.
- The company offers a supportive workplace culture focused on continuous learning and professional growth.
- Located in a vibrant area of Northern California, providing access to a range of professional and lifestyle opportunities.
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.
- Apply now by clicking the job application button to take the next step in your administrative career.