Administrative Assistant
Location: Bolingbrook, IL
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The Administrative Assistant role is a key position supporting organizational efficiency and project success. This professional will play a crucial role in ensuring seamless administrative operations and effective project coordination for a dynamic, team-oriented company. The Administrative Assistant will provide high-level support to executive leadership and multiple teams, contributing to both daily operations and broader organizational goals. This position is an excellent opportunity for individuals seeking to expand their administrative and project coordination skills within a collaborative and fast-paced environment. Working as an Administrative Assistant offers exposure to cross-functional initiatives, international projects, and a chance to enhance your expertise in utilizing advanced productivity tools. Full-time contract opportunities are available for candidates with a keen attention to detail and a passion for supporting diverse teams.
In this Administrative Assistant position, the successful candidate will be responsible for a wide range of essential tasks, including managing executive schedules, coordinating meetings, and organizing travel logistics for both domestic and international trips. The Administrative Assistant will support multiple leaders by maintaining organized calendars, arranging appointments, and ensuring that all necessary materials are prepared in advance. This role also involves supporting cross-functional and international projects by maintaining project plans, tracking timelines, and ensuring deliverables are met through the use of productivity platforms such as SharePoint, Monday.com, and Smartsheet.
The Administrative Assistant serves as a vital liaison between various teams, facilitating effective communication and collaboration across the organization. Managing a centralized documentation repository, preparing professional documents, meeting summaries, and comprehensive reports are among the key responsibilities. This role demands proficiency in Microsoft Office Suite, with a particular focus on Outlook, Word, and PowerPoint, as well as experience with document management and project tracking platforms.
To succeed as an Administrative Assistant, candidates must demonstrate strong organizational skills, attention to detail, and the ability to handle multiple priorities. The position requires a proven track record of supporting several leaders with scheduling and travel arrangements, as well as experience coordinating projects and managing timelines. Excellent written communication skills are essential for preparing clear meeting notes, recaps, and professional correspondence. The ability to work independently and as part of a collaborative team is also critical to excelling in this role.
This Administrative Assistant position is an opportunity to join a reputable organization with a strong commitment to employee growth and a positive, close-knit culture. Employees benefit from competitive compensation, comprehensive medical, vision, and dental benefits, and access to professional development resources. The company is recognized for its industry leadership and commitment to fostering an inclusive, supportive, and innovative work environment.
If you are motivated to contribute to a thriving team and develop your administrative and project management skills, apply now by clicking the job application button and take the next step in your career as an Administrative Assistant.
Administrative Assistant - Summary- Essential support role for executive and team operations
- Focus on calendar management, meeting coordination, and travel logistics
- Project coordination responsibilities using SharePoint, Monday.com, and Smartsheet
- Central point of contact for cross-functional and international team communication
- Preparation and organization of professional documentation and reporting
- Manage executive and team calendars efficiently
- Coordinate meetings, appointments, and events
- Arrange and support domestic and international travel logistics
- Maintain project plans, timelines, and deliverables for cross-functional projects
- Utilize SharePoint, Monday.com, and Smartsheet for project tracking and documentation
- Serve as liaison for communication and collaboration across various teams
- Maintain a centralized project documentation repository
- Prepare professional documents, meeting summaries, and comprehensive reports
- Ensure confidentiality and accuracy in all administrative activities
- Competitive compensation package
- Comprehensive benefits including medical, dental, and vision insurance
- Employee Stock Ownership Program
- Access to a supportive, team-oriented workplace culture
- Professional development opportunities
- Minimum 2 years of experience supporting multiple leaders with scheduling and travel arrangements
- At least 2 years of project coordination experience, including managing timelines and deliverables
- Proficiency in Microsoft Office Suite, especially Outlook, Word, and PowerPoint
- Experience with SharePoint, Monday.com, or Smartsheet is highly preferred
- Excellent writing skills for professional emails, meeting recaps, and documentation
- Strong organizational skills and attention to detail
- Proactive and able to prioritize multiple tasks in a fast-paced environment
- Strong interpersonal and communication skills
- Demonstrated ability to work collaboratively across international and cross-functional teams
- Committed to maintaining confidentiality and professionalism in all tasks
- Motivated to contribute to a team-oriented culture
- Recognized as a best-in-class workplace with industry-leading awards
- Company culture emphasizes teamwork, continuous improvement, and employee well-being
- Equal Employment Opportunity employer committed to diversity and inclusion in the workforce
- Location offers a positive and vibrant professional community
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.
Ready to contribute as a vital team member? Click the application button to apply for the Administrative Assistant position today!