Administrative Assistant
Location: San Antonio, TX
Job Type: Federal
Company: Decypher
Category: Medical Services
Job Description Apply Now
About Decypher
Decypher is a recognized leader in delivering professional, technology, and management solutions and services across a global client base, including Federal, Commercial, Local, and State organizations. Our team members are our most valued asset, playing an essential role in both the success of our company and the satisfaction of our clients. At Decypher, we foster a collaborative work environment where your skills, talent, and dedication are respected, and where you can directly contribute to meaningful projects. We invite you to bring your energy and expertise to our team as we continue to innovate and lead in our industry.
Position Overview
We are seeking a dedicated Administrative Assistant to provide critical support within our operations. This full-time opportunity is designed for individuals with a strong background in medical administration and a commitment to excellence in organizational and communication tasks. As an integral part of our administrative team, you will perform essential clerical functions, coordinate with management, and ensure the smooth processing of administrative documentation. This role is ideal for individuals passionate about supporting organizational efficiency in a dynamic and professional environment.
Administrative Assistant - SummaryThe Administrative Assistant position at Decypher focuses on delivering high-quality clerical and administrative support to ensure seamless office operations within our organization. The role requires attention to detail, proficiency in handling documentation, and the ability to communicate effectively with a diverse range of stakeholders. As part of the team, you will contribute to maintaining compliance with established policies and procedures, and support credentialing processes that are vital to our commitment to excellence in service delivery.
Duties & Responsibilities- Perform a variety of clerical duties to support critical administrative processes, including handling documentation, correspondence, and data management.
- Communicate clearly and professionally in English, both verbally and in writing, to interact with colleagues, management, and external parties.
- Coordinate with management and various departments to ensure compliance with established policies and procedures.
- Respond promptly to inquiries received via telephone, fax, or email regarding the management or status of provider credentials and related information, ensuring responses within two business days.
- Process incoming hard-copy and electronic documentation, ensuring documents are accurately received, converted to PDF format, and named according to standard conventions for easy retrieval and categorization.
- Assist credentialing specialists in managing PSV requests, provider credential files, and other credentialing documentation as needed.
- Direct phone and email inquiries to the appropriate personnel or department for efficient resolution.
- Maintain knowledge of relevant government regulations, policies, and procedures applicable to the scope of administrative responsibilities.
- Utilize standard software programs, especially the Microsoft Office Professional Suite, for documentation, scheduling, and communication tasks.
- Support additional duties as assigned by supervisors or management to contribute to the overall effectiveness of the team.
- Competitive compensation aligned with industry standards.
- Comprehensive benefits package, including health, dental, and vision plans.
- Opportunities for professional growth and advancement within Decypher.
- Supportive and inclusive workplace environment.
- High school diploma (HS Diploma) required.
- Minimum of three years of experience in medical administration services.
- US Citizenship is required.
- Active and favorable National Agency Check with Inquiries (NACI) clearance.
- Strong organizational and time-management skills, with attention to detail in document handling and record-keeping.
- Proficiency in the Microsoft Office Professional Suite and standard office software.
- Demonstrates a high level of professionalism and reliability in all administrative functions.
- Adaptable team player with excellent interpersonal and communication skills.
- Capable of handling sensitive information with confidentiality and discretion.
- Resourceful and proactive in resolving issues and supporting credentialing processes.
- Familiarity with government regulations and organizational policies.
- Motivated to contribute to a collaborative team environment and the overall mission of Decypher.
- This Administrative Assistant position offers the opportunity to work in a vibrant and supportive area, contributing to meaningful projects that support both the company and its clients.
- Decypher is fully committed to fostering a welcoming and inclusive work environment. Equal opportunity is at the core of our values, and we uphold all federal and state regulations regarding employment practices.
- This job description is not intended to be all-inclusive; additional duties may be assigned as required by management.
At Decypher we believe that equal opportunity fuels innovation by using the strengths of individual differences. Therefore, we strive to provide a welcoming and inclusive work environment. Decypher is fully committed to a program of equal opportunity for all applicants and employees and will actively carry out all federal and state regulations and executive orders. We apply our equal opportunity policy to all employment decisions.
If you are ready to take the next step in your career as an Administrative Assistant, apply now by clicking the job application button and join Decypher in making a difference every day.