Administrative Assistant
Location: Bolingbrook, IL
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The Administrative Assistant plays a vital role in supporting the smooth operation of business functions within a dynamic and fast-paced organization. As an Administrative Assistant (sometimes referred to as Admin Assistant or AA), you will be responsible for managing calendars, coordinating meetings, organizing travel arrangements, and supporting team members with various administrative tasks. The position is ideally suited for individuals with strong organizational abilities, excellent communication skills, and a commitment to maintaining a collaborative and professional environment.
In this full-time Administrative Assistant role, you will work closely with multiple managers and departments, ensuring the efficient scheduling and execution of meetings and events. Your attention to detail and ability to multitask will be essential as you handle confidential information, prioritize competing tasks, and provide seamless support for ongoing projects. As part of a forward-thinking company that values innovation and team spirit, you will have opportunities to grow your administrative expertise while contributing to the overall success of the organization.
The Administrative Assistant position offers a comprehensive compensation and benefits package and provides an excellent entry point into an industry-leading organization. Employees are encouraged to contribute their unique perspectives and skills, fostering a close-knit, supportive workplace culture. If you are seeking a rewarding role with a company recognized for its excellence in staffing and talent management, this opportunity is for you.
Administrative Assistant - Summary- Serve as a key point of contact for administrative support across multiple teams.
- Utilize organizational skills to manage complex calendars, schedules, and travel logistics efficiently and accurately.
- Contribute to a collaborative, inclusive, and high-performing team environment.
- Leverage proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to prepare documents, presentations, and communications.
- Support the company mission by ensuring smooth daily operations and excellent internal and external communication.
- Coordinate and maintain multiple managers’ calendars, scheduling meetings and appointments with accuracy and discretion.
- Arrange travel logistics, including booking transportation and accommodations, and preparing detailed itineraries to ensure seamless travel experiences for team members.
- Prepare, edit, and format a variety of documents and presentations using Microsoft Office Suite, ensuring high standards of professionalism and accuracy.
- Provide proactive administrative support for meetings, including preparing materials, organizing agendas, and handling follow-up tasks as required.
- Collaborate with colleagues on administrative projects and offer support as needed to ensure deadlines and objectives are met efficiently.
- Manage confidential and sensitive information with the utmost discretion and professionalism.
- Communicate effectively with internal and external stakeholders via email, phone, and in-person interactions, maintaining a courteous and professional demeanor at all times.
- Participate in ongoing training and development opportunities to enhance administrative skills and knowledge.
- Competitive compensation package tailored to experience and qualifications.
- Comprehensive benefits, including medical, dental, vision, and life insurance coverage.
- Access to an Employee Stock Ownership Program (ESOP), providing long-term growth potential.
- Inclusion in a team-oriented workplace with a strong focus on employee well-being and development.
- Eligibility for additional perks and recognition programs, reflecting the organization’s commitment to employee satisfaction and retention.
- Minimum of two years of experience in administrative support, calendar management, and meeting coordination.
- Proficiency in Microsoft Office Suite, including advanced skills in Word, Excel, PowerPoint, and Outlook.
- Exceptional organizational skills with the ability to manage competing priorities, multitask, and work efficiently under pressure.
- Strong verbal and written communication skills, with demonstrated professionalism in email and phone interactions.
- Proven ability to work independently as well as collaboratively within a team environment.
- Friendly, approachable, and professional demeanor with a commitment to supporting colleagues and contributing to a positive workplace culture.
- Detail-oriented and highly organized, with a proactive approach to solving problems.
- Flexible and adaptable, able to manage change and shifting priorities with ease.
- Motivated to learn and grow within a reputable, industry-leading organization.
- Excellent interpersonal skills, able to work effectively with individuals at all organizational levels.
- Embraces diversity, equity, and inclusion, contributing to a welcoming and respectful workplace.
- The company is recognized for its long-standing excellence in staffing, having received multiple awards for client and talent satisfaction.
- Employees benefit from a supportive, team-oriented culture and opportunities for career advancement.
- Located in a thriving metropolitan area, the organization fosters a dynamic and engaging work environment.
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
- The company complies with all governmental recordkeeping and reporting requirements related to civil rights laws and regulations. Submission of personal demographic information is voluntary and confidential, with no impact on hiring decisions.
If you are ready to contribute your skills as an Administrative Assistant and be part of a respected and growing organization, click the job application button today to submit your application. Take the next step in your administrative career and join a company that values your expertise and dedication.