Accounts Receivable Specialist
Location: Burbank, CA
Job Type: Temp To Full-Time
Company: Coast Personnel
Salary: Market Rate
Category: Light Industrial
Job Description Apply Now
Job ID: 6327
The Accounts Receivable Specialist plays a critical role in managing the financial health of our organization by ensuring the accuracy and timeliness of incoming payments and maintaining strong relationships with customers. This position is responsible for overseeing all aspects of accounts receivable, including invoicing, payment application, reconciliations, and collections. The Accounts Receivable Specialist works closely with internal teams to support financial processes and assists with regular audits and reporting. As a key member of the finance department, this role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Working as an Accounts Receivable Specialist offers the opportunity to contribute to a collaborative team while developing expertise in accounting practices. This position is ideal for individuals who are organized, proactive, and dedicated to ensuring that financial operations run smoothly. The successful candidate will have the chance to engage in a variety of tasks, from generating invoices and applying payments to resolving discrepancies and supporting internal audits.
In this role, you will be responsible for generating and distributing customer invoices on a daily basis, accurately recording and applying incoming payments from multiple sources such as credit card, ACH, wire transfers, checks, and cash. You will perform regular reconciliations of the accounts receivable sub-ledger with the general ledger, monitor customer accounts to ensure timely payments, and maintain aging reports. When billing discrepancies or payment disputes arise, you will be responsible for investigating and resolving these issues in a timely manner.
The Accounts Receivable Specialist is also expected to assist with month-end and year-end financial closing activities, support both internal and external audits by providing necessary documentation, and maintain organized records of invoices and cash receipts. You will process check refund requests and update customer payment terms as needed, demonstrating flexibility and a customer-focused approach. Charging customer credit cards on scheduled dates and assisting accounts payable with petty cash transactions further expands the scope of your responsibilities.
On the collections side, your proactive communication with customers regarding past-due invoices will be key to maintaining the company's cash flow. You will prepare and send account statements, notify relevant departments of delinquent accounts, collaborate to resolve pricing disputes, and recommend accounts for write-off or credit application when appropriate. Additionally, you may perform routine banking errands as authorized.
Our organization values accuracy, efficiency, and a commitment to financial best practices. If you are an individual who thrives in a dynamic environment and is eager to take on a vital role within the finance team, we encourage you to apply for the Accounts Receivable Specialist position. Join us and contribute to our mission of maintaining robust financial operations and excellent customer service.
Accounts Receivable Specialist - Summary- Manage all functions of accounts receivable, including invoicing, payment application, and collections.
- Support financial processes and collaborate with internal departments to resolve issues.
- Assist with audits and financial reporting to ensure compliance and accuracy.
- Generate and distribute customer invoices daily.
- Accurately record and apply payments from various sources (credit card, ACH, wire transfer, check, cash).
- Reconcile accounts receivable sub-ledger with the general ledger regularly.
- Monitor customer accounts to ensure timely payments and update aging reports.
- Investigate and resolve billing discrepancies or payment disputes promptly.
- Assist with month-end and year-end closing activities.
- Support internal and external audits with necessary documentation and account analysis.
- File invoice copies and daily cash receipts for record keeping and audit readiness.
- Process check refund requests for deposits as needed.
- Update customer payment terms upon request.
- Charge customer credit cards on scheduled dates.
- Assist accounts payable with petty cash requests and reconciliations.
- Initiate communication with customers regarding past-due invoices by phone and email.
- Prepare and send account statements.
- Notify relevant departments of delinquent accounts.
- Collaborate to resolve pricing disputes and address severely overdue accounts.
- Recommend accounts for write-off or application of aged credits as income.
- Perform routine authorized banking errands.
- Competitive hourly rate commensurate with experience.
- Eligibility for company benefits (details provided upon interview).
- Opportunities for professional development and career growth.
- Previous experience in accounts receivable, collections, or a similar accounting role preferred.
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal abilities.
- Ability to work independently and as part of a team.
- Proficiency with accounting software and Microsoft Office Suite.
- Ability to handle sensitive financial information with confidentiality.
- Proactive and solutions-oriented, with a focus on accuracy and efficiency.
- Capable of managing multiple priorities in a fast-paced setting.
- Customer-focused, able to build positive relationships with clients and colleagues.
- Adaptable to changing processes and willing to learn new skills.
- Demonstrates integrity and a strong work ethic.
- This position is a key member of the finance department, contributing to the company’s financial stability.
- Supportive team environment with opportunities for growth.
- Apply now by clicking the job application button to join a dynamic and mission-driven organization focused on operational excellence.