Accounts Payable Specialist (AP Specialist)
Location: Memphis, TN
Job Type: Contract
Company: Nextech
Category: Accounts Payable Analyst
Job Description Apply Now
Accounts Payable Specialist (AP Specialist)
As an Accounts Payable Specialist (AP Specialist), you will play a vital role in ensuring the smooth and accurate processing of financial transactions within the accounts payable function. This full-time opportunity is ideal for individuals who possess a deep understanding of accounts payable processes, strong analytical skills, and a keen eye for detail. The role is central to maintaining compliance with company policies, payment terms, and regulatory requirements while cultivating positive relationships with vendors and internal business partners.
In this position, the Accounts Payable Specialist (AP Specialist) is responsible for managing all aspects of the accounts payable cycle. You will be tasked with processing invoices, validating supporting documentation, preparing payment runs, and ensuring the accuracy of vendor account data. The AP Specialist works closely with cross-functional teams to resolve discrepancies and to improve operational processes within the finance department. This role requires the ability to manage multiple priorities in a fast-paced environment while upholding the highest standards of accuracy and professionalism.
Success in this Accounts Payable Specialist (AP Specialist) role is measured by your ability to deliver timely payments, reconcile vendor accounts, and support various compliance and reporting initiatives. The position is well-suited for professionals with a minimum of five years of experience in accounts payable, advanced Microsoft Excel skills, proficiency with ERP systems such as Oracle Accounts Payable, and a demonstrated ability to communicate effectively with both vendors and internal stakeholders. The company values dedication to continuous improvement, customer service excellence, and teamwork in the finance function.
Accounts Payable Specialist (AP Specialist) - Summary- Responsible for the end-to-end accounts payable process, including invoice processing, payment management, and vendor communications.
- Ensures compliance with company policies, payment terms, and regulatory requirements.
- Supports month-end closing activities and contributes to continuous process improvement initiatives.
- Process and analyze incoming invoices with precision and attention to detail.
- Review and validate invoice approvals, coding, documentation, and purchase order adherence.
- Prepare and execute payment runs, including electronic payments, wire transfers, and virtual payment methods.
- Maintain and update vendor records within the accounting system, ensuring information accuracy.
- Respond to vendor inquiries, resolve discrepancies, and address outstanding payment issues.
- Review accounts payable aging reports and investigate any unresolved items.
- Reconcile vendor statements and address discrepancies in a timely manner.
- Assist with tax-related reporting requirements, including 1099 reporting and other compliance activities.
- Support month-end processes, vendor reconciliations, and reporting tasks.
- Collaborate across departments to resolve accounts payable issues and enhance processes.
- Participate in process improvement projects and additional finance-related duties as assigned.
- Provide regular updates on accounts payable status and critical vendor accounts to management.
- Competitive compensation package commensurate with experience.
- Comprehensive benefits package (details provided upon interview).
- Opportunities for career development and advancement within the finance team.
- Minimum of 5 years of accounts payable experience in a corporate environment.
- Strong understanding of accounts payable processes and best practices.
- Experience with enterprise-level ERP systems, with preference for Oracle Accounts Payable.
- Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
- Exceptional analytical, research, and problem-solving skills.
- Excellent written and verbal communication abilities.
- High attention to detail and accuracy in all work.
- Effective organizational and time management skills to handle multiple priorities.
- Proven ability to foster relationships and collaborate with cross-functional teams.
- Strong sense of professionalism, urgency, and customer service orientation.
- Experienced in vendor master maintenance and payment processing.
- Proficient in coordinating electronic payments, wire transfers, and vendor reconciliations.
- Familiar with sales and use tax processes relevant to accounts payable functions.
- Experienced in supporting accounts payable compliance and reporting requirements.
- Adaptable to fast-paced and dynamic work environments.
- Dedicated to process improvement and continuous learning.
- The company culture encourages teamwork, problem-solving, and professional growth within the finance department.
- This full-time Accounts Payable Specialist (AP Specialist) position offers the chance to make a significant impact on financial operations.
- Working in this area offers access to a vibrant business community and opportunities for professional networking.
- Qualified candidates are encouraged to apply by clicking the job application button to submit their resume for confidential consideration.
If you have a strong background in accounts payable, enjoy solving financial challenges, and are eager to contribute to a collaborative team, we invite you to apply for the Accounts Payable Specialist (AP Specialist) role today by clicking the job application button.