Accounts Payable Specialist (AP Specialist)
Location: Buffalo, NY
Job Type: Full Time Regular
Company: Stark Tech Group
Category: Corporate Shared Services
Job Description Apply Now
The Accounts Payable Specialist (AP Specialist) plays a critical role in ensuring the accuracy and timeliness of financial operations within an organization. This position focuses on the full-cycle management of accounts payable processes, from invoice review to payment execution, and serves as a key liaison between the company, internal stakeholders, and external vendors. As an Accounts Payable Specialist, you will leverage your attention to detail, organizational skills, and expertise in accounting systems to support the company's financial integrity and contribute to its ongoing success.
In this role, the Accounts Payable Specialist (AP Specialist) is primarily responsible for processing a high volume of invoices, managing vendor accounts, and facilitating timely payments. You will be tasked with performing three-way matches, reconciling vendor statements, and maintaining accurate records in compliance with internal policies and federal and state regulations. The AP Specialist will also handle credit card program administration and support expense management efforts, making this position integral to the financial and operational health of the organization.
Proficiency in Microsoft Office Suite, especially Excel, and experience with ERP systems are essential for the Accounts Payable Specialist (AP Specialist) role. Candidates should have a minimum of one year of relevant experience in accounts payable or general accounting within a high-volume environment. Familiarity with expense management software and a background in multi-entity or shared services accounting environments are highly valued. A high school diploma is required, while an associate degree in Accounting, Finance, or a related field is preferred. A solid understanding of basic accounting principles, general ledger interactions, and federal and state reporting requirements for third-party payments is crucial to success in this position.
Working as an Accounts Payable Specialist (AP Specialist) provides the opportunity to grow within a dynamic, fast-paced organization that values innovation, employee well-being, and career development. The company is committed to sustainability and energy efficiency, offering services in facilities management, energy solutions, and advanced technology integration. Employees benefit from a comprehensive package that includes paid time off, medical coverage, wellness programs, 401(k) with employer match, and access to ongoing professional development and growth opportunities.
If you are an organized, detail-oriented professional with a passion for accounting and finance, the Accounts Payable Specialist (AP Specialist) position offers a rewarding career path in a supportive and forward-thinking work environment. We encourage you to take the next step in your career by applying today through the job application button and joining a team that is dedicated to excellence, innovation, and customer satisfaction.
Accounts Payable Specialist (AP Specialist) - Summary- Responsible for managing the full cycle of accounts payable processes
- Ensures accurate and timely invoice processing, payment execution, and vendor reconciliation
- Supports the administration of the company’s credit card and expense management programs
- Works closely with both internal partners and external vendors
- Plays a key role in maintaining the financial accuracy and operational efficiency of the organization
- Process and review a high volume of invoices for payment
- Perform three-way matching and verify invoice accuracy
- Reconcile vendor statements and resolve discrepancies
- Administer and support company credit card and expense management programs
- Ensure compliance with company policies and financial controls
- Collaborate with internal departments to resolve invoice or payment issues
- Maintain accurate and organized records for audit and reporting purposes
- Support the preparation of documentation related to federal and state reporting for third-party payments
- Contribute to process improvement initiatives within the accounts payable function
- Competitive pay structure
- Paid time off (PTO)
- Comprehensive medical coverage
- 401(k) plan with employer match
- Employee wellness programs
- Opportunities for professional growth and career advancement
- Supportive, inclusive, and innovative work environment
- High school diploma required; Associate degree in Accounting, Finance, or related field preferred
- Minimum of one year of accounts payable or general accounting experience in a high-volume environment
- Proficient in Microsoft Office Suite, with emphasis on Excel
- Experience working with ERP systems required
- Familiarity with expense management software preferred
- Knowledge of accounts payable processes, three-way matching, vendor reconciliation, and payment execution
- Understanding of basic accounting principles and general ledger interactions
- Knowledge of federal and state reporting requirements for third-party payments
- Experience with corporate credit card program administration or similar financial processes
- Experience in shared services or multi-entity accounting environments
- Detail-oriented and highly organized
- Strong communication and interpersonal skills
- Able to manage multiple priorities in a fast-paced environment
- Proactive in identifying and resolving issues
- Committed to maintaining confidentiality and integrity in all financial matters
- Opportunity to work for an organization focused on sustainability and technological innovation in energy solutions
- Company culture emphasizes employee well-being, diversity, and career development
- Provides a positive and growth-oriented work environment
- Encourages internal advancement and continuous learning
Ready to take the next step in your accounting career? Click the job application button to apply for the Accounts Payable Specialist (AP Specialist) position and join a team dedicated to excellence and innovation!