Accounts Payable Specialist (AP Clerk)
Location: Valencia, CA
Job Type: Temp To Full-Time
Company: Coast Personnel
Salary: Market Rate
Category: Light Industrial
Job Description Apply Now
Job ID: 6300
We are seeking a detail-oriented Accounts Payable Specialist (AP Clerk) to join our finance team. The Accounts Payable Specialist (AP Clerk) plays a vital role in ensuring the accuracy and efficiency of our financial operations. This position is responsible for managing and maintaining accounts payable records, processing daily payables, and supporting accurate financial reporting through our computerized accounting system. If you have a strong eye for detail, are organized, and have experience in accounts payable, this opportunity is ideal for you.
As an Accounts Payable Specialist (AP Clerk), you will interact with vendors, handle inquiries regarding invoices, billing, and payment status, and ensure payments are processed within approved budgets. Your efforts will help the company implement cost-saving measures and maintain positive vendor relationships. Additionally, you will assist with special projects and support month-end and year-end closing activities, making you an integral part of the accounting team.
Working as an Accounts Payable Specialist (AP Clerk) offers you the chance to grow your accounting skills and contribute to a collaborative work environment. Our company values accuracy, teamwork, and the pursuit of operational excellence.
Accounts Payable Specialist (AP Clerk) - Summary- Compile, classify, verify, and maintain records and payments to accounts payable records.
- Prepare daily payables and ensure timely processing in the accounting system.
- Respond to vendor inquiries and maintain professional relationships with suppliers.
- Support the finance team with accurate financial reporting and reconciliation tasks.
- Prepare and post payments to appropriate ledgers, spreadsheets, records, and databases accurately and promptly.
- Sort, copy, file, and mail checks, correspondence, and other requested items as part of the accounts payable process.
- Audit invoices against purchase orders, research discrepancies, and approve invoices for payment according to company policies.
- Prepare, review, and distribute accounts payable checks efficiently and in alignment with payment schedules.
- Investigate and resolve vendor or purchasing agent issues related to payment of bills, ensuring timely resolution.
- Research and process chargebacks, returns, refunds, freight charges, lost or damaged goods costs, and bad checks.
- Assist with special projects related to accounts payable as assigned by management.
- Audit freight bills against freight manifests for accuracy and completeness.
- Analyze vendor accounts and, when necessary, negotiate extended payment terms in periods of restricted cash flow.
- Prepare detailed analysis and summaries of accounts payable records for management review.
- Monitor accounts payable transactions to ensure all payments are accurate, timely, and compliant with company policies.
- Assist in monthly and annual closings, working collaboratively with the broader finance team.
- Perform other related duties as necessary and as assigned by management.
- Competitive compensation package commensurate with experience and qualifications.
- Comprehensive benefits program including health, dental, and vision coverage.
- Opportunities for professional development and growth within the accounting and finance department.
- Supportive and inclusive company culture that values teamwork and operational excellence.
- Associate's degree (A.A.) or equivalent from a two-year college or technical school, or one year of related experience and/or training; or an equivalent combination of education and experience.
- Knowledge of accounts payable (A/P) processes, ideally gained in a manufacturing environment.
- Experience with QuickBooks or similar accounting software is strongly preferred.
- Strong organizational skills and attention to detail.
- Proficiency in basic mathematics and computer literacy.
- Ability to interact professionally and collaboratively with coworkers and external vendors.
- Excellent verbal and written communication skills, with the ability to read and comprehend documentation in English.
- Customer service orientation when dealing with vendor contacts.
- Previous experience working as an Accounts Payable Specialist, AP Clerk, or similar role in an accounting or finance department.
- Demonstrates a high level of integrity and confidentiality when handling sensitive financial information.
- Effectively manages time and priorities, consistently meeting deadlines for payment processing and reporting tasks.
- Proactive problem-solver who can research discrepancies and resolve payment issues efficiently.
- Adaptable and comfortable working in a fast-paced environment with changing priorities.
- Strong team player who contributes positively to group efforts and supports colleagues as needed.
- The Accounts Payable Specialist (AP Clerk) position requires sitting for at least 65% of each workday, with additional physical motions including walking, bending, reaching, repetitive hand and wrist movements, grasping, and coordination tasks.
- Management retains the discretion to add or change responsibilities as necessary, in accordance with company policy.
- All job requirements and duties are subject to modification at the discretion of management, in consultation with Human Resources.
- Our company is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment, and prohibits discrimination and harassment of any type.
If you are motivated to advance your career as an Accounts Payable Specialist (AP Clerk) and meet the qualifications outlined above, we encourage you to apply today by clicking the job application button. Join our dedicated finance team and contribute to our continued success!