Territory Operations Coordinator
Location: Charlotte, NC
Job Type: Contract
Company: Nextech
Category: Territory Administrator
Job Description Apply Now
Territory Operations Coordinator
The Territory Operations Coordinator plays a pivotal role in supporting the operational, administrative, and financial activities across multiple locations within a designated territory. In this full-time position, you will be responsible for ensuring the seamless execution of business operations, vendor management, procurement, and compliance activities. This role is integral to maintaining organizational efficiency and delivering high-quality support to territory leaders, office staff, and cross-functional teams. The position offers a dynamic and collaborative environment, where your ability to prioritize, manage multiple projects, and deliver results will be highly valued. Working in Charlotte, North Carolina, you will enjoy the benefits of a thriving business community and access to a network of professional resources.
Territory Operations Coordinator - SummaryAs a Territory Operations Coordinator, you will oversee a wide range of functions that are vital to the daily operations and long-term success of multi-location offices. This includes managing budgets and forecasts, ensuring accurate financial reporting, coordinating facility maintenance, and supporting procurement and vendor relationships. Your role will require strong business judgment, attention to detail, and the ability to work independently in a fast-paced, matrixed organization. You will serve as a primary point of contact for territory leaders, ensuring operational objectives are met and compliance standards are maintained.
Duties & Responsibilities- Develop and manage annual operating budgets, prepare monthly financial forecasts, and monitor actual performance against targets.
- Track and reconcile expenses, verify financial coding, and manage revenue and expense reclassifications for accurate financial documentation.
- Oversee procurement processes, including soliciting vendor quotes, evaluating bids, negotiating costs, and coordinating the acquisition of equipment, materials, and services.
- Manage vendor relationships, contracts, purchase requests, invoice processing, and timely payments to ensure quality service delivery.
- Coordinate maintenance and facilities support for office locations, collaborating with internal teams and third-party vendors to address ongoing needs.
- Oversee fleet operations at the territory level, including maintenance schedules and compliance with relevant standards.
- Maintain office procedures, monitor supply inventory, implement safety plans, and support business continuity activities.
- Track and report on operational metrics, ensuring accurate administrative and financial records are maintained.
- Coordinate compliance activities, including data-security training, audit standards, and adherence to contractual terms.
- Identify and address operational challenges, recommend improvements, and implement process enhancements.
- Support territory leadership and other stakeholders by independently managing competing priorities and escalating issues as needed.
- Competitive compensation package aligned with industry standards for Territory Operations Coordinator roles.
- Opportunities for professional development and career advancement.
- Comprehensive benefits package, including health insurance, paid time off, and retirement plan options.
- Supportive work environment fostering collaboration and growth.
- Bachelor’s degree with at least five years of relevant experience in procurement, office management, or operations. Alternatively, six or more years of related experience may be considered in place of a degree.
- Demonstrated experience preparing and administering operating budgets, performing monthly forecasting, and conducting variance analysis.
- Hands-on experience with expense tracking, financial coding, and cost controls.
- Proficiency in procurement, purchasing, vendor management, and contract administration.
- Ability to solicit and evaluate quotations, analyze bids, monitor contracts, and ensure vendor performance.
- Experience coordinating projects and initiatives with multiple stakeholders and deliverables.
- Strong skills in Microsoft Excel and working knowledge of Microsoft Word.
- Experience utilizing financial systems, reporting tools, and business platforms for operational support.
- Excellent attention to detail, organizational skills, and a commitment to data accuracy.
- Ability to work independently, make informed decisions, and manage multiple priorities effectively.
- Strong written and verbal communication abilities, with a collaborative approach to cross-departmental work.
- Experience supporting operations across regional, territory-based, or multi-location environments.
- Background in nonprofit operations, healthcare administration, corporate office administration, facilities management, or business operations coordination.
- Proven ability to support senior leadership and collaborate within shared-services or matrixed organizations.
- Demonstrated proficiency in operational reporting, process improvement, fleet coordination, inventory management, safety planning, and compliance administration.
- Driven, organized, and adaptable with strong problem-solving skills and the ability to navigate complex organizational structures.
- This Territory Operations Coordinator position is based in Charlotte, North Carolina, offering access to a vibrant regional business community and a broad network of professional growth opportunities.
- Applicants are encouraged to apply by submitting their resume for confidential consideration using the job application button provided.
- The organization values diversity and is committed to equal employment opportunity for all employees and applicants.
- Excellent opportunity for candidates seeking to advance their careers in operations management and administrative leadership.
If you are looking to make a significant impact within a multi-location operational setting and possess the skills outlined above, we invite you to apply for the Territory Operations Coordinator position today by clicking the application button. Take the next step in your career and become a valued member of our dynamic team.