Practice Manager / Executive Assistant
Location: Los Angeles, CA
Job Type: Direct Hire
Company: Staffing Management Group
Category: Administrative
Job Description Apply Now
The Practice Manager / Executive Assistant is a pivotal administrative leadership role within a dermatology practice, providing comprehensive support for both office operations and executive-level assistance to the physician. This full-time opportunity offers professionals the chance to drive operational efficiency while also acting as a trusted partner to the medical provider. The position is based in Los Angeles, a vibrant city known for its diverse professional and cultural environment, making it an attractive location for skilled administrative professionals seeking a dynamic workplace.
As the Practice Manager / Executive Assistant, you will be responsible for the seamless management of daily office functions, ensuring that administrative processes and workflows support the productivity and success of the entire practice. In addition, this role demands exceptional organizational abilities, as you will coordinate complex scheduling, travel, communication, and confidential matters for the physician. Your contribution is crucial in maintaining a well-organized, responsive, and effective medical office environment.
This position is ideally suited for individuals with a background in healthcare or medical office administration who also possess the skills and discretion required of an executive assistant. The successful candidate will demonstrate advanced proficiency in Microsoft Office Suite, electronic medical record (EMR/EHR) systems, and other office management technologies. Strong communication, multitasking, and problem-solving abilities are essential to thrive in this dual-capacity role.
Working as a Practice Manager / Executive Assistant in Los Angeles provides the opportunity to contribute to a highly respected dermatology practice, support a leading physician, and engage with a team dedicated to delivering exceptional patient care. The practice values professionalism, initiative, and a commitment to excellence, offering team members the chance to grow their careers in a supportive environment.
Practice Manager / Executive Assistant - Summary- Oversees daily administrative operations of a dermatology practice
- Provides high-level executive support to the physician
- Ensures office efficiency through resource management and workflow optimization
- Acts as a liaison between the physician, staff, vendors, and external contacts
- Maintains strict confidentiality with sensitive information
- Manage all facets of office administration, including supply inventory and vendor relationships
- Develop and uphold organized office systems, procedures, and records
- Identify and address operational issues proactively to ensure smooth practice operations
- Assist with special projects and practice-wide initiatives as directed by leadership
- Coordinate the physician’s calendar, appointments, and schedules, managing complex logistics
- Arrange business and personal travel, including flights, hotels, transportation, and detailed itineraries
- Handle email correspondence, prioritize urgent matters, and draft communications when appropriate
- Prepare meeting agendas, organize supporting materials, and facilitate efficient meeting execution
- Act as the central point of communication between the physician and internal/external stakeholders
- Safeguard confidential physician, patient, and business information at all times
- Competitive hourly compensation commensurate with experience
- Direct hire position with long-term career potential
- Opportunity for professional growth and advancement within a respected dermatology practice
- Supportive and collaborative team environment
- Extensive experience in administrative leadership roles such as Practice Manager or Executive Assistant, preferably in a healthcare setting
- Familiarity with dermatology or specialty medical practice operations is a plus
- Outstanding organizational, time management, and multitasking skills
- Exceptional written and verbal communication abilities
- Demonstrated ability to maintain confidentiality and exercise sound judgment
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint
- Experience with electronic medical record (EMR/EHR) systems for scheduling and documentation
- Ability to adapt to new technologies and office management software
- Strong attention to detail, accuracy in data entry, and document management
- Proactive and professional demeanor with a commitment to excellence
- Ability to manage multiple priorities in a fast-paced medical office
- Demonstrates discretion, reliability, and a high degree of integrity
- Strong interpersonal skills for effective collaboration with staff, physicians, and external partners
- Positive attitude with a problem-solving approach to administrative challenges
- Practice Manager / Executive Assistant roles in Los Angeles are highly sought after due to the city’s dynamic healthcare landscape and career development opportunities
- This position provides the chance to work closely with a leading physician and make a meaningful impact on the delivery of patient care
- Applicants are encouraged to apply promptly by clicking the job application button to be considered for this exceptional administrative leadership opportunity
- The employer is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, national origin, age, disability, or any other protected status