Operations Coordinator
Location: Atlanta, GA
Job Type: Contract
Company: Nextech
Category: Territory Administrator
Job Description Apply Now
Job Title: Operations Coordinator
Overview
The Operations Coordinator plays a pivotal role in managing and optimizing administrative, financial, vendor, and facility operations across multiple business locations. This position is responsible for overseeing budgets, financial reporting, procurement, contract administration, office management, fleet operations, and compliance activities. The Operations Coordinator operates with a high level of independence, ensuring seamless business operations and supporting territory leaders and cross-functional teams in a matrixed business environment.
This full-time Operations Coordinator position offers a dynamic work environment, with opportunities to lead initiatives that drive operational excellence. The role is ideal for professionals with a strong background in procurement, office administration, and financial management, who thrive in a fast-paced, multi-location organization. Working as an Operations Coordinator provides the opportunity to contribute to impactful projects, implement process improvements, and collaborate with diverse internal and external stakeholders.
As an Operations Coordinator, you will utilize your expertise in budgeting, vendor management, and facilities coordination to support ongoing business objectives. This position requires exceptional organizational and communication skills, as well as the ability to independently manage competing priorities and deadlines. The Operations Coordinator is a critical link in ensuring that operational metrics are achieved, compliance standards are upheld, and that all financial and administrative records are maintained with the highest level of accuracy.
Key Responsibilities
- Develop and manage annual operating budgets, perform monthly forecasts, and monitor financial performance against established targets.
- Track and reconcile expenses, verify correct financial coding, and prepare revenue and expense reclassifications to ensure accurate reporting.
- Oversee vendor relationships, including contract management, invoice processing, service delivery oversight, and payment scheduling.
- Solicit and evaluate vendor quotations, negotiate pricing, and coordinate the procurement of necessary equipment, materials, and services.
- Coordinate facilities maintenance and support for multiple office locations, collaborating with both internal teams and external partners.
- Manage operational initiatives by tracking project timelines, deliverables, and stakeholder engagement across concurrent priorities.
- Monitor contract compliance and ensure adherence to payment and service terms.
- Oversee territory-level fleet maintenance and operational logistics.
- Maintain office procedures, manage supply inventories, ensure safety plans are up to date, and support business continuity efforts.
- Track operational metrics, maintain detailed administrative and financial records, and support data-driven decision making.
- Coordinate compliance activities, including data-security training and audit standards.
- Identify operational inefficiencies, recommend actionable solutions, and implement process improvements.
- Provide support to territory leaders and cross-functional teams, while independently prioritizing and managing a variety of tasks.
- Escalate significant financial, contractual, or organizational issues as needed to the appropriate leadership.
- Full-time role responsible for ensuring efficient administrative, financial, and operational functions across multiple locations.
- Focus on budget management, vendor and contract oversight, facilities maintenance, and process optimization.
- Reports to territory leadership and collaborates with a broad range of stakeholders.
- Prepare, manage, and report on annual budgets and monthly financial forecasts.
- Handle procurement, contract administration, and vendor negotiations.
- Coordinate maintenance, office operations, and fleet management.
- Maintain compliance standards and oversee data security training.
- Identify process improvements and support strategic operational initiatives.
- Competitive salary commensurate with experience.
- Comprehensive benefits package, including health, dental, and vision coverage.
- Access to professional development and career advancement opportunities.
- Supportive and inclusive company culture.
- Bachelor's degree and at least five years of relevant experience, or six or more years of experience in lieu of a degree.
- Proficiency in budgeting, forecasting, expense tracking, and financial reporting.
- Experience in procurement, vendor management, and contract administration.
- Familiarity with office and facilities management.
- Strong Microsoft Excel and Word skills.
- Experience with financial systems and reporting tools.
- Ability to work independently and manage multiple priorities.
- Excellent written and verbal communication skills.
- Resourceful problem-solver with a strong attention to detail and organizational skills.
- Demonstrated experience supporting multi-location or territory-based operations.
- Ability to collaborate across departments and with external stakeholders.
- Experience in nonprofit, healthcare, or corporate operations is a plus.
- Proven track record of implementing process improvements and managing projects independently.
- This Operations Coordinator position offers the opportunity to work in a thriving metropolitan area known for its vibrant culture and business community.
- Confidential consideration provided for all applicants.
- To pursue this exciting career opportunity, interested candidates should click the job application button and submit a resume for review.