Operations Coordinator
Location: Columbus, OH
Job Type: Contract
Company: Nextech
Category: Territory Administrator
Job Description Apply Now
Operations Coordinator
The Operations Coordinator is responsible for managing and supporting the financial, administrative, facilities, vendor, and general operational activities across multiple locations within an assigned territory. This essential role ensures smooth and efficient office operations, robust vendor relationships, and effective budgetary oversight in a dynamic and fast-paced environment. As an Operations Coordinator, you will be entrusted with independently overseeing budgets, forecasts, contracts, procurement activities, office and fleet operations, compliance requirements, and process improvements. The position requires strong business judgment, hands-on ownership, and the ability to handle multiple priorities within a matrixed organization.
Within this role, the Operations Coordinator will work closely with internal teams, external vendors, and cross-functional stakeholders to deliver high-quality operational support. The successful candidate will demonstrate expertise in financial management, procurement, contract administration, facilities coordination, and ongoing process improvement. This position is ideal for individuals who thrive in operations-focused settings, possess keen attention to detail, and are adept at balancing competing needs while maintaining accurate records and compliance standards.
The Operations Coordinator role is based in Columbus, Ohio, with on-site presence required four days per week. This location provides professionals with a vibrant business community and access to a diverse network of vendors and partners. As a full-time position, the Operations Coordinator engages in comprehensive operational oversight, ensuring consistency and excellence in service delivery.
Operations Coordinator - Summary- Manages financial, administrative, facilities, vendor, and operational functions for multiple office locations within an assigned territory.
- Ensures effective budget management, procurement, contract compliance, and operational efficiency.
- Works collaboratively with internal and external stakeholders to support ongoing initiatives.
- Implements process improvements and maintains accurate records for optimal business performance.
- Prepare and monitor annual operating budgets, monthly forecasts, and financial performance to ensure alignment with business goals.
- Track expenses, verify financial coding, and prepare revenue and expense reclassifications for accurate reporting.
- Manage vendor relationships, contracts, purchase requests, invoices, and service delivery, ensuring timely payments and compliance.
- Solicit vendor quotations, evaluate bids, negotiate costs, and coordinate procurement of equipment, materials, and services.
- Oversee maintenance and facilities support across multiple office locations in collaboration with internal teams and external vendors.
- Coordinate timelines, deliverables, and stakeholder communication for concurrent operational projects and initiatives.
- Track and manage contracts to ensure adherence to terms and payment requirements.
- Supervise fleet maintenance and other territory-level fleet operations.
- Maintain office procedures, supply inventory, safety programs, business continuity plans, and daily workplace operations.
- Monitor operational metrics and maintain comprehensive administrative and financial records.
- Coordinate data security training, audit standards, and compliance activities to uphold regulatory requirements.
- Identify operational issues, recommend solutions, and implement process improvements to drive efficiency.
- Support territory leaders and cross-functional teams while independently prioritizing multiple needs.
- Escalate significant financial, contractual, or strategic issues as necessary to senior leadership.
- Competitive salary commensurate with experience and qualifications.
- Comprehensive benefits package including health, dental, and vision coverage.
- Retirement plan and paid time off.
- Opportunities for professional development and advancement within the organization.
- Bachelor’s degree with at least five years of related experience in procurement, office management, or equivalent; six or more years of relevant experience may be accepted in lieu of a degree.
- Proven experience preparing and managing departmental or regional operating budgets.
- Proficiency in monthly forecasting, variance analysis, expense tracking, financial coding, and cost control practices.
- Demonstrated skills in procurement, purchasing, vendor management, and contract administration.
- Ability to solicit and evaluate vendor quotes, monitor contracts, and oversee vendor performance.
- Experience coordinating multi-timeline operational projects involving diverse stakeholders.
- Advanced knowledge of Microsoft Excel and proficiency with Microsoft Word.
- Experience with financial systems, reporting tools, and business platforms supporting operational activities.
- Strong organizational skills, accuracy, and attention to detail.
- Ability to work independently, prioritize multiple tasks, and meet deadlines with minimal supervision.
- Excellent written and verbal communication, with a collaborative approach across departments.
- Experience supporting multi-location or territory-based operations.
- Background in nonprofit operations, healthcare administration, corporate office management, or business operations coordination.
- Facilities or office management experience is a plus.
- Track record supporting senior leadership and working within matrixed organizations.
- Experience with operational reporting, process improvement, fleet management, inventory oversight, and compliance administration.
- The Operations Coordinator role offers the opportunity to impact operational excellence across multiple locations.
- Based in Columbus, Ohio, this position leverages the strengths of a vibrant city and a dynamic business environment.
- Join a collaborative team where your operational expertise and proactive approach will be highly valued.
- If you are looking for a position that offers growth, challenge, and the chance to make a difference, apply today by clicking the job application button.