Operations Coordinator
Location: Houston, TX
Job Type: Contract To Hire
Company: Openwork
Salary: 0
Category: Accounting / Finance
Job Description Apply Now
The Operations Coordinator plays a vital role in supporting the smooth functioning of an industrial services company. As an integral member of the operations and administration team, the Operations Coordinator is responsible for managing a variety of essential processes that ensure daily business operations run efficiently. This full-time position offers an opportunity to contribute to a respected industry leader while developing a diverse skill set in operational support and administrative management.
Located in Northwest Houston near Jersey Village, this role provides a dynamic and supportive environment for professionals who excel in both independent and team-based tasks. The Operations Coordinator serves as a key point of contact for internal departments, vendors, and clients, handling a broad range of activities from travel coordination to financial documentation and general office administration. The company values a proactive, detail-oriented approach, ensuring that all operational and administrative tasks are performed to the highest standards of accuracy and compliance.
Individuals in this role will benefit from a culture focused on continuous improvement, collaboration, and professional development. The Operations Coordinator is expected to bring strong organizational skills, technical proficiency—particularly with ERP systems and Microsoft Office—and a customer-focused mindset to the position. By supporting critical operational functions, the Operations Coordinator helps drive the company’s overall success and customer satisfaction.
Operations Coordinator - Summary- Key team member responsible for coordinating operational and administrative functions within an industrial services environment.
- Supports essential business processes such as travel, purchasing, billing, accounts payable, and general office administration.
- Works collaboratively with internal teams to ensure seamless, efficient operations aligned with company objectives.
- Coordinate travel arrangements for staff and management, ensuring cost-effectiveness and adherence to company travel policies.
- Create purchase requisitions and receive purchase orders in the company’s ERP system, maintaining accurate records for audits and financial tracking.
- Assist with customer billing processes and employee time entry, ensuring accurate and timely submissions for payroll and client invoicing.
- Monitor accounts payable communications, including email and mail, to obtain invoice approvals and accurately code invoices for processing.
- Prepare comprehensive accounts payable packets by compiling invoices, purchase orders, approvals, and related supporting documentation.
- Create and manage work orders and sales orders using the ERP system, supporting project management and sales operations.
- Process incoming mail and perform general administrative duties, contributing to an organized and efficient office environment.
- Competitive hourly compensation reflecting experience and qualifications.
- Stable, full-time employment with a respected industry leader in the industrial services sector.
- Opportunities for professional growth and advancement within the company.
- Supportive team environment that values collaboration and continuous improvement.
- Minimum of 5 years’ experience in administrative, operations, or accounting support roles, preferably within industrial, manufacturing, or engineering settings.
- Demonstrated experience with accounts payable, purchase order management, billing, and ERP systems.
- Advanced proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
- Strong organizational and multitasking abilities, with excellent communication skills.
- Attention to detail, customer service orientation, and a proactive approach to problem-solving and process improvement.
- Self-motivated and able to manage multiple tasks and deadlines in a fast-paced environment.
- Effective communicator who collaborates well with colleagues, vendors, and clients.
- Demonstrates a commitment to accuracy, confidentiality, and professional integrity.
- Willingness to ask questions, seek clarification, and continuously develop skills.
- Customer-focused and adaptable to changing priorities and challenges.
- This full-time position is based in Northwest Houston near Jersey Village, providing convenient access to local amenities and transportation.
- Applicants should be prepared for in-person interviews, with virtual options available based on client preference.
- The company fosters a diverse and inclusive workplace, welcoming applicants from all backgrounds and experiences.
- To take the next step in your career as an Operations Coordinator, click the job application button now and join a team dedicated to operational excellence and professional growth.