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Office Administrator

Location: Kinzers, PA

Job Type: Temp-Perm

Company: Tristarr Recruiting

Salary: $$0 - $

Category: Construction

Job Description Apply Now

Office Administrator Position Overview

The Office Administrator position offers an excellent opportunity for individuals with a strong foundation in administrative support and accounting functions. This full-time role is designed for professionals who are detail-oriented, organized, and skilled at managing a variety of office tasks in both independent and collaborative settings. The Office Administrator is integral to maintaining the smooth operation of the office and supporting the specialized construction business in Kinzers, PA.

Key Responsibilities

• Act as the first point of contact for office operations, greeting and assisting visitors, customers, and vendors to ensure a professional and welcoming environment.
• Oversee daily office administrative tasks, including managing emails, payables, and banking activities. Provide essential support with payroll processing, 401(k) deposits, and routine bank reconciliations.
• Utilize QuickBooks to create and manage purchase orders, generate and send invoices, and track accounts receivable.
• Obtain and maintain current insurance certificates, ensuring all financial documentation is accurate and up to date.
• Process and monitor purchase orders to guarantee accuracy in supply orders and facilitate prompt vendor payments.
• Manage accounts receivable functions by issuing invoices, following up on outstanding payments, and ensuring timely collections.
• Communicate professionally through email and coordinate effectively with supervisors, external partners, and vendors to resolve accounting and administrative issues.
• Maintain comprehensive documentation for subcontracts and insurance, assisting in the identification and resolution of any discrepancies.
• Support the processing of insurance claims and contribute to the preparation of performance evaluations.
• Pursue or hold a Notary Public credential to assist with document authentication as needed for company operations.

Qualifications

• High school diploma or GED required.
• At least two years of experience in accounting or administrative roles, with demonstrated proficiency in QuickBooks or a willingness to learn accounting software.
• Knowledge of accounts receivable, purchase orders, payroll, job costing, and bank reconciliation processes.
• Exceptional communication skills, both written and verbal, and strong attention to detail in all tasks performed.

Why Work in Kinzers, PA?

Kinzers, PA, offers a welcoming community and a supportive business environment, making it a positive location for professionals seeking to grow their administrative and accounting skills within the construction industry.

Employment Type

This Office Administrator position is a full-time opportunity, providing stability and the chance to work as part of a dedicated team within a specialized construction company.

The company is committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Apply Now