Office Administrator
Location: Kinzers, PA
Job Type: Temp-Perm
Company: Tristarr Recruiting
Salary: $$0 - $
Category: Construction
Job Description Apply Now
The Office Administrator plays a vital role in ensuring seamless office and administrative operations within a specialized construction environment. This highly collaborative and multi-faceted position is integral to the daily functions of the business, particularly in maintaining efficiency, supporting accounting processes, and providing essential support to colleagues and external partners. The Office Administrator position is an excellent opportunity for professionals who possess a blend of organizational acumen, attention to detail, and a proactive approach to office management and accounting support. The role is based in Kinzers, PA, and is offered as a full-time employment opportunity, making it an ideal setting for individuals seeking a dynamic, growth-oriented administrative career in the construction industry.
As the Office Administrator, you will be the first point of contact for both internal staff and external visitors, customers, and partners. This makes your communication skills and professionalism crucial assets, as you will be representing the organization's values and standards from the moment someone enters the office or makes an inquiry. Your responsibilities will extend into a variety of office management tasks, such as handling incoming and outgoing correspondence, managing payables and receivables, and providing essential support for payroll processing, 401(k) deposits, and bank reconciliations.
A significant part of the Office Administrator's role involves mastery of QuickBooks or a similar accounting software, as you will be responsible for creating and managing purchase orders, invoicing, and accounts receivable tracking. This ensures that all financial documentation is up to date, accurate, and compliant with internal and regulatory requirements. In addition, you will be tasked with obtaining insurance certificates, processing purchase orders, and facilitating effective communication between the company and its vendors, external partners, and supervisors regarding accounting and financial documentation.
Another key area of responsibility for the Office Administrator is managing accounts receivable. This includes generating and sending invoices, following up on outstanding payments, and ensuring the timely collection of funds. Your proactive approach to these tasks will help maintain healthy cash flow and support the broader financial goals of the organization. You will also assist with insurance claims, performance evaluations, and ensure that all documentation related to subcontracts and insurance is accurately maintained and up to date.
The Office Administrator may also be required to obtain or maintain a Notary Public credential to support the authentication of important documents. This is a valuable asset to the organization, enabling timely execution of contracts and other essential paperwork. Your familiarity with accounts receivable, purchase orders, payroll, job costing, and bank reconciliation will be essential as you collaborate with colleagues and leadership to resolve discrepancies and drive process improvements.
Located in Kinzers, PA, this full-time Office Administrator position offers a unique opportunity to contribute to and grow within a well-established construction company. The area is known for its community-oriented atmosphere and accessibility, making it a positive environment for professionals seeking stability and long-term career opportunities. If you are looking for a challenging and rewarding role where your administrative and accounting skills will be valued and developed, we encourage you to apply by clicking the job application button today.
Office Administrator - Summary- Full-time administrative position in a specialized construction company
- Serves as the primary point of contact for office operations and visitors
- Supports a wide range of office and accounting functions using QuickBooks
- Located in Kinzers, PA, offering a positive and supportive work environment
- Serve as the first point of contact for office operations, visitors, and customers
- Manage routine administrative tasks including emails, payables, banking, and payroll processing support
- Create and manage purchase orders, invoicing, and accounts receivable tracking via QuickBooks
- Obtain and maintain necessary insurance certificates and ensure timely financial documentation updates
- Process and track purchase orders for supply orders and vendor payments
- Generate invoices, follow up on payments, and ensure timely collections for accounts receivable
- Respond to emails and coordinate with supervisors, external partners, and vendors on accounting matters
- Ensure accurate documentation for subcontracts and insurance; resolve discrepancies as needed
- Assist with insurance claims and performance evaluation documentation
- Maintain or obtain a Notary Public credential for document authentication
- Competitive pay rate commensurate with experience
- Full-time employment with standard business hours
- Potential for long-term placement and career growth
- Supportive work environment in a reputable construction company
- High School Diploma or equivalent (GED) required
- Minimum of 2 years of experience in accounting or administrative roles preferred
- Proficiency with QuickBooks or comparable accounting software, or willingness to learn
- Thorough knowledge of accounts receivable, purchase orders, payroll, job costing, and bank reconciliation
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail
- Notary Public credential or willingness to obtain
- Highly organized, detail-oriented, and able to multitask effectively
- Strong communicator with a customer service mindset
- Self-motivated and comfortable working both independently and as part of a team
- Previous experience in construction or similar industries is a plus
- Proactive in learning new systems and processes
- Position is based in Kinzers, PA, a community-oriented area with accessible amenities
- Offers a supportive and growth-driven workplace culture
- Ideal for candidates seeking stability and professional development in administrative and accounting roles
- Apply now by clicking the job application button to take the next step in your Office Administrator career